Administrative Assistant

ONESEED DEVO PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A Singapore-based company is seeking an Administrative Assistant to handle office tasks, provide scheduling support, and assist with travel arrangements. The ideal candidate will excel in communication and have a professional demeanor. This role involves maintaining a positive experience for both staff and visitors.

Qualifications

• Proficient in office tasks, including filing and report generation.
• Strong scheduling and travel coordination skills.
• Excellent communication and multitasking abilities.

Responsibilities

• Handle office tasks, such as filing and generating reports.
• Provide real-time scheduling support.
• Make travel arrangements and bookings.
• Screen phone calls and assist visitors.

Job description

Administrative Assistant

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.