Administrative Assistant

EU HOLIDAYS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A travel agency in Singapore is seeking an experienced Administrative Assistant to support the sales team with document preparation, customer record maintenance, and daily operations. The ideal candidate has at least 1 year of experience, is proficient in Microsoft Office, and can work independently. Flexibility for weekend and shift work is essential.

Qualifications

• Minimum GCE ‘O’ Level / Diploma or equivalent qualification.
• At least 1 year of administrative or sales support experience (fresh graduates are welcome to apply).
• Proficient in Microsoft Office applications, especially Excel, Word, and Outlook.

Responsibilities

• Prepare and process sales documents, quotations, and invoices.
• Maintain and update customer records and sales databases.
• Assist the sales team in coordinating with clients and internal departments.
• Monitor and track sales orders to ensure timely delivery.
• Handle general administrative duties such as filing, data entry, and correspondence.
• Prepare basic sales reports using Microsoft Excel and other office tools.
• Support the sales team in day-to-day operations and ad-hoc projects.

Skills

Organizational skills

Basic computer literacy

Communication skills

Interpersonal skills

Attention to detail

Multitasking

Education

GCE ‘O’ Level / Diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Description

We are seeking a detail-oriented and proactive Administrative Assistant to support our sales team in managing administrative tasks, preparing documents, and ensuring smooth coordination between departments. The ideal candidate will possess strong organizational skills, basic computer literacy, and the ability to work in a fast-paced environment. This role requires the flexibility to work on weekends and on a shift schedule.

Job Responsibilities

• Prepare and process sales documents, quotations, and invoices.
• Maintain and update customer records and sales databases.
• Assist the sales team in coordinating with clients and internal departments.
• Monitor and track sales orders to ensure timely delivery.
• Handle general administrative duties such as filing, data entry, and correspondence.
• Prepare basic sales reports using Microsoft Excel and other office tools.
• Support the sales team in day-to-day operations and ad-hoc projects.

Job Requirements

• Minimum GCE ‘O’ Level / Diploma or equivalent qualification.
• At least 1 year of administrative or sales support experience (fresh graduates are welcome to apply).
• Proficient in Microsoft Office applications, especially Excel, Word, and Outlook.
• Strong communication and interpersonal skills.
• Good attention to detail and the ability to multitask.
• Able to work independently with minimal supervision.
• Willing to work on weekends and on shift schedules.