Administrative Assistant

DAVINDER SINGH CHAMBERS LLC; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A law firm in Singapore is seeking an experienced administrative assistant to provide essential secretarial and administrative support. The role involves managing filing procedures, scheduling meetings, handling billing, and ensuring effective document management. Candidates should have a diploma and at least 2 years of relevant experience. Strong command of English is essential for this position.

Qualifications

• Minimum 2 years’ administrative experience.
• Ability to manage multiple tasks efficiently.
• Familiarity with document management systems.

Responsibilities

• Assist in file opening and closing procedures.
• Schedule appointments and manage deadlines.
• Prepare and check draft bills.

Skills

Administrative support

Document management

Good command of spoken and written English

Education

Diploma or equivalent

Job description

Overview

We are looking for experienced administrative assistants to provide secretarial and administrative support. The job scope will include the following:

Responsibilities

• File opening and closing procedures, including conflict checks
• Retrieval and circulation of documents received via e-Litigation
• Scheduling appointments for meetings and calendaring deadlines
• Keying in time costs into the firm’s billing system
• Preparing and checking of draft bills
• Preparing claims and payment / disbursement vouchers
• Photocopying, scanning, faxing, printing & binding of documents
• Formatting of documents (merge, paginate documents, track changes)
• Maintaining file list
• Document Management System: saving emails, correspondence, pleadings etc.
• Engross/Format Letters
• Other ad hoc duties and projects, including but not limited to providing administrative support to marcomms and recruitment teams

Qualifications

• Diploma (eg. NIE, SIM, ITE) or equivalent
• Minimum 2 years’ administrative experience
• Good command of spoken and written English

Remuneration package will be commensurate with experience.

Only shortlisted applicants will be notified. In making your application, you are deemed to consent to the collection, usage and disclosure of your personal data and to be considered for all suitable positions within our law firm including the position that is the subject of your application.