Administrative Assistant

Yaw Ngiap Pte Ltd; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A precision engineering company in Singapore is seeking a proactive Administrative Assistant to support daily operations. The role requires 1–2 years of administrative experience and proficiency in Microsoft Office. Responsibilities include providing support to Office Managers, preparing meeting documents, and maintaining filing systems. Ideal candidates are detail-oriented, organised, and have a good attitude for learning. This position offers an opportunity to gain more exposure in documentation and compliance support. Remote work options may be available.

Qualifications

• 1–2 years’ experience in administrative or document support.
• Experience in writing meeting minutes.
• Good attitude, responsible, and willing to learn.

Responsibilities

• Provide administrative support to the Office Managers.
• Prepare meeting agendas, take meeting minutes, and distribute them.
• Assist with document control tasks (updating, scanning, filing).
• Digitalise job orders and other documents.
• Maintain organised physical and digital filing systems.

Skills

Proficiency in Microsoft Office

Detail-oriented

Good communication skills

Team player

Job description

Overview

We are looking for a proactive Administrative Assistant to support our daily office operations in precision engineering and manufacturing. This junior role is suitable for candidates with 1–2 years admin experience who are keen to gain more exposure in documentation, compliance support, and office coordination.

Responsibilities

• Provide administrative support to the Office Managers.
• Prepare meeting agendas, take meeting minutes, and distribute them.
• Assist with document control tasks (updating, scanning, filing).
• Digitalise job orders, and other documents.
• Maintain organised physical and digital filing systems.
• Assist in coordinating customer visits and preparing related documents.
• Support compilation of presentation materials and reports.
• Liaise with internal teams to gather information when required.
• Perform ad hoc administrative duties as assigned.

Requirements

• 1–2 years’ experience in administrative or document support (internship experience also considered).
• Experience in writing meeting minutes.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Team player with the ability to work independently when required.
• Good attitude, responsible, and willing to learn.
• Well‑versed in English (spoken and written).
• Detail‑oriented, organised, and able to follow instructions clearly.