Administrative Assistant

HESED ADVISORY LLP; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A consulting firm in Singapore is seeking a proactive Administrative Assistant to provide executive-level support and ensure smooth daily operations. The ideal candidate will have strong organisational skills, experience as an assistant, and proficiency in MS Office Suite. This role involves managing schedules, preparing correspondence, and maintaining filing systems, along with multitasking in a fast-paced environment.

Qualifications

• Proven experience as an administrative or executive assistant.
• Excellent written and verbal communication skills.
• High level of professionalism and discretion.

Responsibilities

• Provide executive support including calendar management and scheduling.
• Prepare and manage correspondence, reports, and presentations.
• Maintain and organize filing systems.

Skills

Organisational skills

Communication skills

Time management

Multitasking

Education

Diploma/Degree in Business Administration or related field

Tools

MS Office Suite

Digital collaboration tools

Job description

Company Description

Hesed Advisory takes pride in its name, deriving from the Hebrew word for Grace, and embraces this approach in business. We offer a range of consulting services, including Management Consulting, Financial Analysis and Cashflow Planning, Funding/Brokerage Services, Mergers & Acquisition Consultancy, Branding/Re-Branding Consultancy, Social Media Marketing Consultancy, Media Relations & Management Consultancy, and Global Business Expansion. Our goal is to provide expert guidance for businesses aiming to expand and succeed in new markets.

Position Overview

We are seeking a detail-oriented and proactive Administrative Assistant to provide executive-level support and ensure smooth day-to-day operations. This role requires strong organisational skills, effective communication, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide executive support, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Prepare, review, and manage correspondence, reports, and presentations.
• Maintain and organize filing systems (both digital and physical).
• Act as the point of contact between executives and internal/external stakeholders.
• Assist in the preparation of meetings, including agendas, minutes, and follow-ups.
• Monitor and manage office supplies, vendors, and administrative budgets.
• Ensure confidentiality and handle sensitive information with discretion.
• Support ad-hoc projects and other administrative tasks as required.

Qualifications & Requirements

• Diploma/Degree in Business Administration, Management, or related field preferred.
• Proven experience as an administrative or executive assistant.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
• Excellent written and verbal communication skills.
• Strong time management and multitasking abilities.
• High level of professionalism, discretion, and interpersonal skills.