ADMINISTRATIVE ASSISTANT

NAYAKA SERVICES PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A construction services company in Singapore is seeking a detail-oriented Administrative Assistant to provide comprehensive support to the construction team. Key responsibilities include preparing payroll, managing invoices, and ensuring compliance with accounting standards. Candidates should have at least 2 years of relevant experience and proficiency in the AutoCount system. The position offers a dynamic work environment with potential overtime requirements.

Qualifications

• At least 2 years of experience in a related field.
• Experience in full set account responsibilities using AutoCount.
• Strong leadership and management competencies.

Responsibilities

• Prepare and submit monthly CPF contribution and employee salary vouchers.
• Provide administrative support to the construction team.
• Assist in payroll processing and expense reimbursements.
• Maintain accurate records of project expenses and invoices.

Skills

Proficiency in AutoCount

MS Office skills (Word, Excel, PowerPoint)

Leadership skills

Communication and interpersonal skills

Education

Higher Education/Diploma in any field

Job description

Responsibilities

• Prepare and submit monthly CPF contribution, employee salary voucher.
• Sometime need liaise with relevant Auditor.
• Able to read carpentry interpret sketches, and blueprints to build for calculation materials order
• Provide administrative support to the construction team, including managing correspondence, answering phones, scheduling appointments, and organizing meetings.
• Assist in the preparation of documents, reports, and presentations related to construction projects, utilizing AutoCount system for accounting-related tasks.
• Maintain accurate records of project expenses, invoices, and receipts, ensuring compliance with company policies and accounting standards.
• Handle accounts payable and receivable tasks, including processing payments, reconciling financial statements, and managing vendor relationships.
• Assist with payroll processing and employee expense reimbursements, ensuring accuracy and timeliness.
• Liaise with suppliers, subcontractors, and clients to coordinate deliveries, payments, and project updates, maintaining positive relationships and clear communication.
• Monitor inventory levels of construction materials and supplies, initiating reorders as needed to ensure timely project completion.
• Provide general administrative support to the construction team, including data entry, filing, and photocopying.
• Ensure compliance with company policies, procedures, and regulatory requirements, maintaining confidentiality and integrity in handling sensitive information.
• Collaborate effectively with colleagues to achieve team goals and objectives, contributing to a positive and productive work environment.
• Able to work overtime, public holiday or weekend if required
• Working Location: ADMIRALTY

Requirements

• At least 2 Year(s) of working experience and have experience in the related field is required for this position.
• Proficiency in using the AutoCount system for accounting tasks, with experience in full set account responsibilities.
• Proficient in MS Office Word, Excel and PowerPoint.
• Candidate must possess at least higher Education/ Diploma in any field.
• Strong leadership skills and management competencies.
• Strategic & critical thinking as well as decision-making and negotiation skills.
• Able to adapt, prioritize, exercise initiative, manage pressure, multi-task and work independent and pressure environment
• Excellent organizational and coordination skills, including communication and interpersonal skills to deal with a diverse spectrum of people.