Administrative Assistant

QI ZHEN ENTERPRISE; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

A local enterprise in Singapore is seeking an Office Manager to oversee day-to-day office functions. Responsibilities include managing schedules, handling communication, and maintaining records. The ideal candidate should possess strong communication and negotiation skills, be friendly and independent, and be willing to work on Sundays and Public Holidays. This role would suit someone organized and proactive, aimed at enhancing office efficiency.

Qualifications

• Excellent communication and interpersonal skills are essential.
• Must be friendly, independent, and a team player.
• Ability to work on Sundays and Public Holidays is required.

Responsibilities

• Handle office management tasks such as filing and managing supplies.
• Schedule and coordinate meetings and travel arrangements.
• Act as a point of contact for visitors and clients.
• Maintain databases and other records.
• Prepare reports and business documents.
• Negotiate with vendors and manage stockrooms.

Skills

Excellent communication skills

Interpersonal skills

Public relations skills

Negotiation skills

Leadership skills

Marketing and advertising skills

Job description

Responsibilities

• Office Management: They handle day-to-day tasks such as filing, photocopying, scanning documents, and managing office supplies.
• Scheduling and Coordination: They manage calendars, book appointments, and coordinate meetings and travel arrangements.
• Communication: They handle phone calls, emails, and social media inquiries, acting as a point of contact for visitors and clients.
• Data Management: They maintain databases, spreadsheets, and other records, ensuring accuracy and organization.
• Document Preparation: They prepare reports, presentations, and other business documents.
• Vendor Relations: They may negotiate with vendors, order supplies, and manage stockrooms or corporate libraries.

Requirements

• They possess excellent communication and interpersonal skills, public relations skills, marketing and advertising skills, negotiation skills, leadership skills.
• Must be friendly, independent, aggressive, and has the ability to work as part of a team.
• Ability to work on Sundays and Public Holidays.