Administrative Assistant

ADVANCER GLOBAL FACILITY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading facilities management company in Singapore is seeking a skilled individual to manage records and communications related to property operations. Key responsibilities include maintaining documentation, managing inquiries from residents, and coordinating maintenance schedules. Ideal candidates should have a background in real estate management and proficiency in MS Office. This role is located in Lakeside.

Qualifications

• Familiarity with property / facilities / real estate management is beneficial.
• Prior experience in a comparable role is highly valued.
• Knowledge of basic office equipment and filing systems.

Responsibilities

• Maintain accurate records and documentation for property operations.
• Manage correspondence to facilitate communication.
• Address tenant inquiries professionally.

Skills

Interpersonal skills

Communication skills

Proficiency in MS Office

Education

Minimum “N” levels

Job description

Job Descriptions

• Maintain accurate records, documentation and filing systems for properties and buildings operations.
• Manage calls, emails and correspondence to facilitate internal and external communications.
• Address residents or tenants' inquiries, concerns and feedback professionally and disseminate important updates about the property like receptionist duties.
• Coordinate maintenance schedules and vendor activities while tracking inventory and expenses.
• Assist with financial processes and ensure compliance with regulations and property's bylaws.
• Perform other tasks as assigned by Supervisor.

Job Requirements

• Familiarity with property / facilities / real estate management is beneficial.
• Minimum “N” levels and/or prior experience in a comparable role is highly valued.
• Proficiency in MS Office (Word, Excel, PowerPoint and Outlook).
• Knowledge of basic office equipment and filing systems.
• Strong interpersonal and communication skills are essential.

Location: Lakeside

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