ADMINISTRATIVE ASSISTANT

WYNERGY ENGINEERING PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading engineering firm in Singapore is seeking an experienced HR administrator to manage employee records and support HR functions. The ideal candidate will have a Bachelor's degree in Accounting or Finance and at least 4 years of relevant experience, with proficiency in using Microsoft applications and Xero system management. This role requires handling multiple tasks in a fast-paced environment and providing excellent support to executives and clients.

Qualifications

• Minimum 4 years of experience in a relevant field.
• Experience working in highly collaborative, fast-paced environments.

Responsibilities

• Update and maintain employee records.
• Handle requests, feedback, and queries quickly and professionally.
• Schedule meetings, appointments, and travel arrangements.
• Support HR and Finance departments with documentation and tasks.

Skills

Xero system management

Microsoft applications including Word, Excel, and Outlook

Performance management review

Basic knowledge of Human Resources

Ability to manage multiple tasks

Education

Bachelor’s Degree in Accounting, Finance or related field

Job description

Responsibilities

1. Update and maintain employee records
2. Performance management review
3. Handle requests, feedback, and queries quickly and professionally
4. Maintain a daily electronic journal
5. Experience is Xero system management
6. Schedule meetings, appointments, and travel arrangements
7. Support HR and Finance departments with documentation and basic tasks
8. Develop and carry out an efficient documentation and filling system for both paper and electronic records.
9. Assume the role as the primary point of contact between the executives and internal/external clients
10. Monitor office supply levels; recorder when appropriate
11. Perform data entry and update the database system
12. Produce and distribute correspondence memos, letters and forms
13. Carry out administrative duties such as filing typing, copying, binding, scanning and etc
14. The ability to manage multiple tasks and priorities successfully

Qualifications

1. Bachelor’s Degree in Accounting, Finance or related field
2. Experience in working in highly collaborative, fast-paced environments
3. Basic knowledge of Human Resources
4. Minimum 4 years of experience
5. Competency in Microsoft applications including Word, Excel, and Outlook.