Administrative Assistant

CINTRA CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A creative agency in Singapore is seeking an organized Administrative Assistant to support creative operations. The ideal candidate will manage schedules, track deliverables, and liaise between teams in a dynamic environment. Opportunity for growth into higher roles is available. Join a fast-paced team where your initiative and ownership matter.

Benefits

Hands-on experience in creative operations

Growth opportunities

Collaborative environment

Qualifications

• Experience in administrative support or coordination roles.
• Ability to thrive in a fast-paced, creative environment.
• Familiarity with project tracking tools is an advantage.

Responsibilities

• Manage and coordinate the creative production calendar.
• Liaise between creative, accounts, and business teams.
• Prepare and update project trackers and meeting notes.
• Assist with logistical arrangements for shoots and vendor coordination.
• Support onboarding processes for new staff and interns.

Skills

Organizational skills

Communication skills

Project management

Time management

Job description

Company Overview

Cintra Consultancy is a full-stack social media and creative agency helping brands scale with platform-native content and performance creatives. We believe that great content starts with great coordination — and our operations team ensures every project runs seamlessly from idea to delivery.

We’re looking for an Administrative Assistant (Creative Operations & Scheduling) to support our growing team of creatives, strategists, and business leads. This role is ideal for someone who’s organized, communicative, and thrives in fast-paced, creative environments.

Role Overview

As the Administrative Assistant, you’ll be the backbone of our creative operations — managing schedules, tracking deliverables, and ensuring that internal workflows are efficient and well-coordinated.
You’ll work closely with the Creative, Accounts, and Business teams to align production timelines, coordinate shoots, and keep all moving parts on track.

Key Responsibilities

• Manage and coordinate the creative production calendar, including shoots, editing deadlines, and client delivery schedules.
• Liaise between creative, accounts, and business teams to ensure clear communication and timeline alignment.
• Prepare and update project trackers, meeting notes, and internal status reports.
• Schedule internal reviews, team syncs, and client presentations.
• Assist with logistical arrangements such as equipment booking, studio scheduling, and vendor coordination.
• Support onboarding for new staff and interns by maintaining updated SOPs and workflow documentation.
• Ensure timely follow-ups on deliverables, approvals, and post-production tasks.
• Maintain organized records for production assets, invoices, and documentation.
• Assist management with administrative support such as filing, expense tracking, and purchasing coordination.

Why Join Us

• Be part of a dynamic creative team shaping the next generation of digital content.
• Gain hands-on experience in creative operations and project management.
• Opportunity for growth into an Operations Executive or Project Coordinator role.
• Collaborative, fast-paced environment that values ownership and initiative.