Administrative Assistant

ALLEN & GLEDHILL LLP; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent law firm in Singapore is seeking a reliable Administrative Assistant to support daily operations. The candidate should be organized and efficient, managing invoices, maintaining filing systems, and updating reports. Key skills include attention to detail, proficiency in Microsoft Office, and strong communication skills. This role requires both independent and team collaboration, with various administrative tasks assigned as needed.

Qualifications

• Prior experience in an administrative or support role preferred.
• Strong organizational and time management skills.
• Meticulous and pays attention to detail and accuracy.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good communication skills.
• Ability to work independently and in a team.

Responsibilities

• Assist with generating and processing invoices and managing payment records.
• Maintain an organized filing system for physical and digital documents.
• Manage incoming and outgoing mail.
• Regularly update internal lists and monthly reports.
• Coordinate documentation for record storage and archiving.
• Handle any other ad hoc tasks assigned.

Skills

Organizational skills

Time management skills

Attention to detail

Proficiency in Microsoft Office

Good communication skills

Job description

We are seeking a reliable and detail-oriented Administrative Assistant to support daily administrative operations. The ideal candidate is organized, efficient, and capable of handling multiple tasks with accuracy and professionalism.

Job Responsibilities

• Assist with generating and processing invoices, managing payment records, and coordinating with relevant departments to ensure timely billing.
• Maintain an organized filing system for physical and digital documents to ensure proper recordkeeping.
• Manage incoming and outgoing mail, including forwarding or redirecting correspondence as needed.
• Regularly update various internal lists and monthly reports to support accurate data tracking and reporting
• Warehousing: Responsible for the documentation to arrange for secure storage of records, and coordinating the transfer of the records to the warehouse for archiving and future retrieval.
• Any other ad hoc tasks assigned

Job Requirements

• Prior experience in an administrative or support role (preferred)
• Strong organizational and time management skills
• Meticulous and pays attention to detail and accuracy
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good communication skills
• Ability to work independently and in a team