Administrative Assistant

SCDA ARCHITECTS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading architecture firm in Singapore seeks a candidate to support project administration and office operations. Responsibilities include managing project documentation, coordinating travel, and maintaining office supplies. Candidates should have a minimum Polytechnic Diploma in Business or a related field and strong skills in Microsoft Office. This position is crucial for keeping the design studio's operations running smoothly. Interested applicants should send their resume including availability and expected salary to the provided email.

Qualifications

• Minimum Polytechnic Diploma in Business or a related field.
• 1–2 years of relevant experience is an advantage.
• Proficient in Microsoft Office (Word, Excel).
• Strong organisational and communication skills, with good attention to detail.

Responsibilities

• Support architects in preparing, organising, and managing project documentation.
• Provide day-day office support, ensuring the workspace is well maintained and organised.
• Support staff travel coordination, including flights, visas, and hotel arrangements.

Skills

Organisational skills

Communication skills

Proficiency in Microsoft Office

Education

Minimum Polytechnic Diploma in Business or a related field

Job description

About Us

SCDA is an international practice integrating Architecture, Interiors, and Landscape to create holistic spatial experiences. With offices in Singapore, Shanghai, Manila, and New York City, SCDA has projects in over 80 locations across Asia, Africa, Europe, Oceania, and North America. In parallel, SCDA Lab pioneers social and cultural initiatives, applying research and design to enact measurable change and advance the environmental cause.

The Role

Be part of a fast‑paced design studio and support the team through project administration, office operations, and travel coordination—helping keep everything running smoothly behind the scenes.

Key Responsibilities

Project Administration

• Support architects in preparing, organising, and managing project documentation.
• Maintain clear filing systems and keep track of project correspondence, reports, and records.
• Assist project teams in meeting deadlines by coordinating and circulating documents efficiently.

Office & Travel Administration

• Provide day‑day office support, ensuring the workspace is well maintained and organised.
• Monitor and track costs for stationery, pantry supplies, and courier services.Manage procurement of office supplies, name cards, and pantry items.
• Coordinate meeting room bookings, mail handling, and courier arrangements.
• Prepare Purchase Orders and verify invoices for payment processing.
• Support staff travel coordination, including flights, visas, and hotel arrangements.

Requirements

• Minimum Polytechnic Diploma in Business or a related field.
• 1–2 years of relevant experience is an advantage (but not required).
• Proficient in Microsoft Office (Word, Excel).
• Strong organisational and communication skills, with good attention to detail.

Application

Please send your resume to [e-mail] including your availability and expected salary. Only shortlisted candidates will be contacted.