Administrative Assistant

ZIP SECURITY SERVICE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A security service company in Singapore is seeking an Administrative Support role. Responsibilities include handling general administrative tasks, managing project documents, and supporting the project team. Candidates should have GCE O level or ITE qualifications, be bilingual in English and Mandarin, and proficient in MS Office. This position offers a 5-day work week.

Qualifications

• GCE O level or ITE qualifications required.
• Bilingual to liaise with English and Mandarin speakers.
• Proficient in using MS Office applications.
• Excellent organizational and communication skills.
• Strong attention to detail and ability to multitask.

Responsibilities

• Handle general administrative tasks including phone calls and emails.
• Manage project documentation according to company procedures.
• Provide general support to the project team as needed.
• Assist with onboarding new project team members.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Bilingual (English and Mandarin)

Education

GCE O level or ITE qualifications

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Job Description:

Administrative Support:

• Handle general administrative tasks, including phone calls, emails, correspondence, and filing.
• Arrange shipments and collection of goods.

Document Control:

• Manage and maintain project documentation in accordance with company procedures.
• Ensure proper filing, storage, and retrieval of project documents.
• Track and monitor document revisions and approvals.

Other Duties:

• Provide general support to the project team as needed.
• Assist with onboarding new project team members.
• Any other ad-hoc duties as assigned.

Requirements:

• GCE O level or ITE qualifications.
• Bilingual to liaise with English and Mandarin Speaking business associates and employees.
• Proficient in the use of MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, communication, and interpersonal skills.
• Strong attention to detail and ability to multitask.
• Ability to work independently and as part of a team.

We offer a 5-day work week.

We are an equal opportunities employer.