ADMINISTRATIVE ASSISTANT

GALAXY LOGISTICS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A logistics company in Singapore is seeking an administrative officer responsible for document management, processing accounts payable and receivable, and supporting project management tasks. This role includes maintaining records, preparing salaries, sourcing materials, and general office duties. Ideal candidates should have strong organizational skills and be detail-oriented.

Responsibilities

• Documents Filling
• Maintaining all filling records
• Payable and Receivable document processing
• Preparing worker salary
• Enquiry for material purchasing
• Prepare the progress claims
• Handling petty cash
• Auditee for Procurement, Store and Site
• Project Management
• Responsible for accounts payable & receivable
• Create and maintain material purchasing price list
• General office admin duties
• Sourcing for equipment and materials
• Answering calls
• Assist in store set up
• Any ad hoc job from Manager

Job description

Responsibilities

1. Documents Filling;
2. Maintaining all filling records;
3. Payable and Receivable document processing – Focus Accounting System;
4. Preparing worker salary;
5. Enquiry of minimum 3 quotations for material purchasing;
6. Prepare the progress claims;
7. Handling petty cash;
8. Auditee for Procurement, Store and Site for Altus Facilities Engineering;
9. Project Management (Procurement and Post project documents);
10. Responsible for accounts payable & receivable for the company;
11. Create and maintain material purchasing price list (Regular Suppliers);
12. General office admin duties as assigned by manager;
13. To source for equipment, PPE and materials for SP Virgo Group;
14. Answering call;
15. Assist in store set up (create assets master list).
16. Any add hoc job from Manager