Administrative Assistant

Selby Jennings; Singapore; On-site; SGD 35,000 - 50,000; Full time

Job summary

A financial services firm in Singapore is seeking an experienced Administrative Support professional. The successful candidate will deliver end-to-end administrative assistance, manage complex calendars, coordinate meetings, and organize travel arrangements. Strong organizational and interpersonal skills are essential, along with proficiency in Microsoft Office. This role offers a challenging opportunity to work closely with senior leaders in a dynamic environment.

Qualifications

• 1-3 years of admin/support experience, preferably in financial services.
• Strong judgment in handling complex situations.
• Ability to prioritize workload effectively.

Responsibilities

• Deliver administrative assistance to senior leaders.
• Manage complex calendars and scheduling.
• Coordinate internal and external meetings.
• Prepare and distribute meeting materials and notes.
• Organize travel arrangements and expense claims.
• Screen telephone calls and act as a primary contact.

Skills

Administrative support experience

Organizational skills

Interpersonal skills

Proficient in Microsoft Office

Job description

Responsibilities

• Deliver end‑to‑end administrative assistance to senior leaders and designated teams.
• Independently manage complex calendars, assessing priorities and making informed decisions on meeting scheduling and rescheduling based on urgency and business needs.
• Coordinate meetings involving internal colleagues and external parties, including arranging meeting spaces, access passes, and required technology.
• Prepare, gather, and circulate meeting materials; record and distribute meeting notes and follow‑up actions when required.
• Organize detailed travel arrangements, including transport and accommodations, while balancing cost considerations, timing, and individual preferences.
• Prepare and submit expense claims accurately and promptly, monitoring reimbursement status as needed.
• Answer and screen telephone calls, recording clear and accurate messages.
• Act as the primary point of contact for the team or department.

Skills & Qualifications

• 1-3 years of admin/support experience. Preferably in the financial services space.
• Demonstrated ability to exercise sound judgment when handling complex or sensitive situations.
• Highly organized, with proven ability to prioritize workload and meet deadlines consistently.
• Service‑oriented approach with strong interpersonal skills and professionalism.
• Proficient in Microsoft Office and relevant business systems.

Desired Skills and Experience