ADMINISTRATIVE ASSISTANT

KIONG GAY PLASTERCEIL DESIGN PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction design company in Singapore seeks an Administrative Assistant to provide essential support for daily office operations. Candidates should have 1-2 years of administrative experience, preferably in the construction industry, and proficiency in Microsoft Office. Responsibilities include scheduling, document management, and coordinating with teams. The role requires strong organizational skills and attention to detail, with a work schedule of 5.5 days per week. This is an excellent opportunity for individuals looking to thrive in a fast-paced environment.

Qualifications

• At least 1-2 years of administrative experience, preferably in the construction industry.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Highly organized, detail-oriented, and able to manage multiple tasks simultaneously.

Responsibilities

• Provide general administrative support to the team.
• Assist in coordinating office operations, meetings, and scheduling appointments.
• Handle correspondence, phone calls, and emails professionally.
• Maintain accurate records of project timelines and contractor details.
• Support preparation and submission of project-related documents.
• Coordinate with internal teams and external suppliers.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Time management

Tools

Microsoft Office Suite

Job description

Job Description:

As an Administrative Assistant at Kiong Gay Plasterceil Design Pte Ltd, you will play a vital role in supporting the daily operations of our office and assisting the management team with a variety of administrative tasks. This is an excellent opportunity for an individual with strong organizational skills and a keen attention to detail, who thrives in a fast-paced environment.

Key Responsibilities:

• Provide general administrative support to the team, including data entry, filing, and document management.
• Assist in coordinating office operations, meetings, and scheduling appointments.
• Handle correspondence, phone calls, and emails in a professional manner.
• Maintain accurate records of project timelines, materials, and contractor details.
• Support the preparation and submission of project-related documents, including permits, invoices, and reports.
• Coordinate with internal teams and external suppliers to ensure smooth project execution.
• Assist in preparing presentations, reports, and other necessary documentation.
• Perform general office duties such as ordering supplies, handling office inventory, and managing office equipment.
• Ensure office cleanliness and organization at all times.

Requirements:

• At least 1-2 years of administrative experience, preferably in the construction or related industry.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong communication and interpersonal skills, with the ability to collaborate effectively with diverse teams.
• Highly organized, detail-oriented, and able to manage multiple tasks simultaneously.
• Ability to work independently and handle time-sensitive matters.
• Knowledge of construction industry terminology or processes is a plus.

Work Schedule:

• 5.5-day work week: Monday to Friday: 8:00 AM - 5:00 PM
  Saturday: 8:00 AM - 12:00 PM
  Location: Conveniently located in Bedok, Singapore.