Administrative Assistant

Advancer Global; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A property management company based in Singapore is looking for a detail-oriented individual to manage correspondence, maintain records, and assist in property operations. The ideal candidate should have proficiency in MS Office and possess strong interpersonal skills. This role requires familiarity with property management and compliance with regulations.

Qualifications

• Familiarity with property / facilities / real estate management is beneficial.
• Prior experience in a comparable role is highly valued.
• Knowledge of basic office equipment and filing systems.

Responsibilities

• Maintain accurate records and documentation for property operations.
• Manage calls, emails, and correspondence effectively.
• Address residents' inquiries and coordinate maintenance schedules.
• Coordinate maintenance schedules and vendor activities.
• Assist with financial processes and ensure compliance.

Skills

Interpersonal skills

Communication skills

MS Office proficiency

Education

Minimum N levels

Job description

Job Descriptions

• Maintain accurate records, documentation and filing systems for properties and buildings operations.
• Manage calls, emails and correspondence to facilitate internal and external communications.
• Address residents or tenants' inquiries, concerns and feedback professionally and disseminate important updates about the property like receptionist duties.
• Coordinate maintenance schedules and vendor activities while tracking inventory and expenses.
• Assist with financial processes and ensure compliance with regulations and property's bylaws.
• Perform other tasks as assigned by Supervisor.

Job Requirements

• Familiarity with property / facilities / real estate management is beneficial.
• Minimum “N” levels and/or prior experience in a comparable role is highly valued.
• Proficiency in MS Office (Word, Excel, PowerPoint and Outlook).
• Knowledge of basic office equipment and filing systems.
• Strong interpersonal and communication skills are essential.

Location: Bukit Timah