ADMINISTRATIVE ASSISTANT

GM MANPOWER SERVICE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading manpower service provider in Singapore is seeking an Office Administrator to manage office supplies, support HR functions, and assist with client invoicing. The role requires strong organizational skills and effective communication. Responsibilities include procurement management, attendance tracking, and coordination of company events.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks efficiently.
• Good communication skills in English.

Responsibilities

• Manage procurement, inventory tracking, and distribution of office supplies.
• Handle incoming calls and assist visitors.
• Support the coordination of company meetings and events.

Job description

Office Administration

• Manage procurement, inventory tracking, and distribution of office supplies to ensure adequate resources are available；
• Handle incoming calls and transfer them appropriately; greet and assist walk-in visitors and clients；
• Assist with daily administrative tasks such as printing, photocopying, scanning, and document binding；
• Manage the receipt, logging, and dispatch of company mail and courier parcels；
• Support the coordination of company meetings, staff events, and other office-related arrangements.

Employee Records & Attendance

• Maintain and update employee information for the Production Department, including onboarding and offboarding；
• Monitor and update attendance records, including lateness, early leave, and leave applications；
• Compile and summarize overtime data to support monthly payroll processing.

Client Admin Support & Invoicing

• Assist the project/sales team in organizing client documentation and handling basic administrative paperwork；
• Accurately enter billing details into the system and verify invoice information against contracts；
• Assist in preparing and issuing electronic or hardcopy invoices to clients, and arrange confirmation or delivery when needed；
• Organize and file invoices and reconciliation records for future reference and audits.

Other HR & Administrative Support

• Support internal HR & administrative processes, including recruitment, onboarding and offboarding, staff claims, document filing, and form preparation,etc.
• Carry out other ad hoc duties as assigned by the supervisor or management.