Administrative Assistant

WSH Experts Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A professional services firm in Singapore is seeking an Administrative Assistant to handle various office tasks such as generating purchase orders, processing payments, and managing files. Candidates should meet educational qualifications including GCE 'O' Level or equivalent and possess strong communication skills in English, alongside proficiency in Microsoft Office. This position offers a diverse range of administrative responsibilities.

Qualifications

• Minimally GCE 'O' Level / SPM holders.
• Able to communicate and write in English.
• Good knowledge of Microsoft Office software.

Responsibilities

• Generate work orders or purchase orders using internal systems.
• Process monthly payments for various projects.
• Track officer training hours.
• File minutes of meetings and contact notes.
• Purchase plans and drawings off-site.
• Perform daily administrative tasks.
• Manage data and files (hard and soft copies).
• Arrange logistics for meetings and events.

Skills

Communication in English

Microsoft Office (Word, Excel, PowerPoint)

Education

GCE 'O' Level / SPM holders

GCE 'A' Level / STPM / UEC holders

ITE graduates

Job description

Job Description

• Generating works orders or purchase order using the internal systems
• Processing monthly payments for various projects
• Keeping track of officer’ training hours
• Keeping and filing minutes of meetings, contact notes and discussions
• Making purchase of plans and drawings (off site)
• Carry out daily administrative works, e.g. printing, binding, filing and registering of documents, data entry, shredding of documents etc
• Housekeeping of data, books and files (both hard and soft copies)
• Fix up logistical arrangement for meetings and events

Job Requirement

Requirements

• Minimally GCE 'O' Level / SPM holders, GCE 'A' Level / STPM / UEC holders and ITE graduates
• Must be able to communicate and write in English
• Must have good knowledge of using outlook to reply emails and good knowledge of using Microsoft Office software’s i.e. Word, Excel, and PowerPoint etc.