Administrative Assistant

YA FEI (S'PORE) ALUMINIUM ENGINEERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction company in Singapore is seeking an Administrative Assistant to support project documentation, vendor coordination, and workforce management. The ideal candidate will have a GCE 'O' Level or 'A' Level and possess strong organizational and communication skills. Experience is preferred, although training will be provided. This full-time position offers a starting salary of SGD $2,500 to $3,000 with a 5 or 5.5-day work week, depending on operational needs.

Qualifications

• GCE 'O' Level or 'A' Level (with accounts experience is an advantage).
• Some experience required but training provided.
• Responsible, diligent, and good working attitude.

Responsibilities

• Process, organise, and maintain project documents and files.
• Provide general administrative support to ensure smooth workflow.
• Liaise with vendors and suppliers to coordinate logistics.
• Assist with interviewing and hiring construction workers.
• Manage application processes for work passes.
• Prepare and manage invoices for payment.

Skills

Good command of spoken and written English

Strong organisational skills

Strong communication skills

Diligent and responsible attitude

Ability to multitask

Education

GCE 'O' Level or 'A' Level

Job description

Company: Ya Fei Singapore Aluminium Engineering Pte Ltd

Location: Singapore

Employment Type: Full-Time

Industry: Construction / Civil Engineering

Salary: SGD $2,500 – $3,000

Experience Level: Entry Level (Some experience preferred; training provided)

Education: GCE “O” Level / GCE “A” Level

About the Company

Ya Fei Singapore Aluminium Engineering Pte Ltd is a contractor specialising in Civil Engineering Works, Building Construction, and Site Development. We are committed to delivering quality, safety, and excellence in every project. To support our expanding operations, we are looking for a motivated and organised Administrative Assistant to join our team.

Job Responsibilities

1. Administrative & Documentation Support

• Process, organise, and maintain project documents and files
• Provide general administrative support to ensure smooth workflow

2. Vendor & Logistics Coordination

• Liaise with vendors and suppliers
• Coordinate delivery of materials, equipment, and related logistics

3. Workforce & Training Coordination

• Assist with interviewing and hiring construction workers
• Handle applications for Work Permit (WP), S Pass, and Employment Pass (EP)
• Manage the entire application process until the pass is approved/issued
• Track workers’ training status and schedule required training courses
• Arrange and manage workers’ dormitory accommodation

4. Finance & Record Management

• Prepare and manage invoices for payment
• Process reimbursement claims accurately and promptly

Job Requirements

• GCE “O” Level or “A” Level (with accounts experience is an advantage)
• Good command of spoken and written English
• Responsible, diligent, and good working attitude
• Able to multitask and work independently
• Strong organisational and communication skills
• Some experience required but training provided

Additional Information

• 5 or 5.5-day work week (depending on operational needs)
• Work location: Near Tai Seng MRT Station

How to Apply

Interested candidates may submit their resume to:

📧 [e-mail]