Administrative Assistant

KWS ENGINEERING & SERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local engineering company in Singapore is looking for an Administrative Assistant to manage the day-to-day operations, including sales billing, customer inquiries, and coordination with suppliers. The ideal candidate should possess a minimum NITEC qualification, be proficient in English and Chinese, and thrive in a fast-paced environment. Flexible working hours are available.

Qualifications

• Minimum NITEC qualification or equivalent.
• Proficient in both written and spoken English and Chinese.
• Well-presented with a pleasant personality.

Responsibilities

• Perform data entry and generate reports.
• Manage customer inquiries via phone and email.
• Assist in bookkeeping and maintain documentation.

Skills

Proficient in English

Proficient in Chinese

Strong interpersonal skills

IT-savvy

Task-oriented

Education

Minimum NITEC qualification or equivalent

Job description

Job Title: Administrative Assistant
Location: Hougang, Defu Lane
Employment Type: Full-Time
Working Hours: 5.5 Days Work-Week, Flexible and Fixed Work-Schedule Arrangement Available

About the Role

We are seeking an energetic, dynamic and well-organized Administrative Assistant to support our day-to-day operations. The ideal candidate will play a vital role in managing administrative tasks, supporting sales billing, handling customer enquiries, and ensuring smooth coordination with suppliers. If you are meticulous, tech-savvy, and thrive in a fast-paced environment, we’d love to meet you.

Key Responsibilities

• Perform data entry and generate operational and sales reportsHandle sales invoicing and billing documentation
• Manage customer enquiries via phone, email, WhatsApp, and online platforms
• Coordinate order fulfilment and liaise with suppliers and developers
• Assist in bookkeeping and maintain proper documentation for audit compliance
• Carry out additional administrative duties as assigned by management

Requirements

• Minimum NITEC qualification or equivalent
• Proficient in both written and spoken English and Chinese (to liaise with Chinese-speaking customers and suppliers)
• Well-presented with a pleasant personality, confident in front-facing roles
• IT-savvy and familiar with Internet of Things (IoT) applications
• Strong interpersonal and communication skills
• Independent, resourceful, task-oriented, and able to perform under pressure in a fast-paced environment