ADMINISTRATIVE ASSISTANT

RMR International; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A local office administration firm in Singapore is seeking an experienced Administrative Assistant to provide clerical and administrative support. You will be responsible for general office tasks, managing correspondence, and assisting in meetings and travel arrangements. The ideal candidate has strong organizational skills, proficiency in Microsoft Office, and prior secretarial experience. This role is crucial for maintaining smooth office operations.

Qualifications

• Proficiency in Microsoft Office is a must.
• Good communication skills are essential.
• Prior experience in office administration is an advantage.
• Strong organizational and multitasking abilities.
• Attention to detail and ability to work independently.
• Prior experience in office administration or secretarial work is an advantage.

Responsibilities

• Perform general administrative duties such as filing, data entry, and photocopying.
• Manage correspondence including emails and phone calls.
• Schedule and coordinate meetings and travel arrangements.
• Maintain and update office records and databases.
• Assist in preparing reports and presentations.
• Support procurement of office supplies and vendor coordination.
• Handle employee attendance records and timesheets.
• Provide administrative support for HR functions.

Skills

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Good communication and interpersonal skills

Strong organizational and multitasking abilities

Attention to detail and ability to work independently

Proficiency in Microsoft Office

Education

GCE ‘O’ Level / Diploma in Business Administration or related field

Job description

Job Description:

The Administrative Assistant provides clerical and administrative support to ensure efficient operation of the office. The role involves assisting managers and employees, handling daily office tasks, and ensuring smooth communication within and outside the organization.

Key Responsibilities:

• Perform general administrative duties such as filing, data entry, photocopying, and scanning documents.
• Manage correspondence — emails, phone calls, and mail distribution.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain and update office records, databases, and inventories.
• Assist in preparing reports, presentations, and other business documents.
• Support procurement of office supplies and handle vendor coordination.
• Handle employee attendance records, timesheets, and leave applications (if required).
• Provide administrative support for HR or finance functions such as invoice processing or payroll documentation.
• Ensure compliance with company policies and maintain confidentiality of sensitive information.

Required Skills and Qualifications:

• GCE ‘O’ Level / Diploma in Business Administration or related field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Attention to detail and ability to work independently.
• Prior experience in office administration or secretarial work is an advantage.

For any enquiries, please contact us at [phone]