Administrative Assistant

PHILIPPINE NATIONAL BANK; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A financial institution in Singapore is seeking an individual for administrative support, including secretarial duties and clerical tasks. The role involves maintaining office orderliness, processing payments, and assisting in report preparation. The ideal candidate should have experience in administrative functions and good organizational skills.

Qualifications

• Experience in secretarial duties and administrative tasks is preferred.
• Familiarity with office equipment and document management.

Responsibilities

• Assist in administrative activities and ensure professional presentation.
• Perform secretarial duties for the General Manager.
• Maintain orderly filing of administrative documents.
• Process payments and assist with reports required by regulatory bodies.

Job description

BASIC FUNCTION

Assists in the administrative activities of the branch, ensures that the office, including equipment are in order and professionally presentable; process expenses; undertakes various clerical tasks and provides assistance to remittance section from time to time.

DUTIES AND RESPONSIBILITIES

1. Performs secretarial duties for the General Manager.
2. Keep minutes of the meetings of different committees of the branch, including the all-staff meeting.
3. Maintains orderly filing of all administrative related matters and ensures that all office documents are properly and neatly kept for easy reference.
4. Ensures the cleanliness and orderliness of the Lucky Plaza office; oversees the contractual cleaners and office attendant/messenger.
5. Processes payments in accordance with established guidelines.
6. Attends to and acts on all matters regarding unattached services in the department; assist visiting VIPs for transportation, hotel reservations and airline reservations.
7. Monitors employee's attendance and provide management and IASD with the monthly attendance report.
8. Assists in the preparation of regular monthly reports required by different regulatory bodies and management.
9. Processes requests for payment and ensure that all valid payables are paid at the appropriate time without incurring any unnecessary charges.
10. Processes orders from various sections ensuring that they are properly approved by management and procures supplies from the best suppliers.
11. Provides assistance to Remittance Section as requested by the designated officers.
12. Performs other related duties as may be assigned by the Regulatory Compliance Officer, Deputy General Manager and General Manager.