ADMINISTRATIVE ASSISTANT

PR INFRA PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction and management company in Singapore is looking for a Site Manager to oversee site operations, coordinate with teams, and ensure project completion on time. Candidates should have at least 11 years of experience in admin support or a related role. The ideal applicant will possess strong communication, organizational, and problem-solving skills while being proficient in MS Office and project management tools.

Qualifications

• 11 years of experience in admin support or related role.
• Ability to work independently and as part of a team.

Responsibilities

• Coordinate with site teams, contractors, and vendors to ensure timely completion of projects.
• Monitor site activities, progress, and quality control.
• Conduct site inspections and audits to ensure compliance with safety and regulatory requirements.
• Manage site documentation, including permits, licenses, and certifications.
• Liaise with local authorities and stakeholders on site-related matters.
• Coordinate with logistics teams for equipment and material delivery.
• Ensure site facilities and equipment are maintained and in good working condition.

Skills

Strong communication

Interpersonal skills

Problem-solving skills

Strong organizational skills

Time management skills

Education

Diploma or degree in business administration

Tools

MS Office

Google Suite

Project management tools (Asana, Trello, MS Project)

Job description

Site Management

• Coordinate with site teams, contractors, and vendors to ensure timely completion of projects
• Monitor site activities, progress, and quality control
• Conduct site inspections and audits to ensure compliance with safety and regulatory requirements
• Manage site documentation, including permits, licenses, and certifications
• Liaise with local authorities and stakeholders on site-related matters
• Coordinate with logistics teams for equipment and material delivery
• Ensure site facilities and equipment are maintained and in good working condition

Project Management

• Provide administrative support to project managers, including scheduling meetings and preparing reports
• Coordinate project timelines, milestones, and deliverables
• Assist in project planning, budgeting, and resource allocation
• Prepare and distribute project documentation, including proposals, contracts, and reports
• Monitor project progress, identify risks, and implement mitigation strategies
• Facilitate communication among project stakeholders, including clients, contractors, and vendors
• Assist in project closure, including lessons learned and evaluation

Office Management

• Manage office facilities, including maintenance, utilities, and supplies
• Coordinate with vendors and service providers for office services, such as cleaning and IT support
• Oversee office administration, including HR, finance, and procurement
• Prepare and distribute office reports, including financial and operational reports
• Ensure compliance with company policies, regulatory requirements, and labor laws
• Manage office records, including documents, files, and archives
• Coordinate company events, meetings, and training programs

Typical Skills and Qualifications

• Diploma or degree in business administration (BA), management, or related field
• 11 years of experience in admin support or related role
• Strong communication, interpersonal, and problem-solving skills
• Proficiency in MS Office, Google Suite, or other productivity software
• Familiarity with project management tools, such as Asana, Trello, or MS Project
• Ability to work independently and as part of a team
• Strong organizational and time management skills