Administrative Assistant

SABRINA FA; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A financial advisory firm in Singapore is seeking an Administrative Assistant to support their financial advisors. The role involves managing calendars, organizing documentation, and assisting with client communications. Ideal candidates will have 1-3 years of experience in administrative roles, be proficient in MS Office, and possess strong communication skills in English and Mandarin. This is a full-time position with a contract length of 24 months.

Qualifications

• 1–3 years in administrative or assistant roles, preferably in finance or advisory settings.
• Exceptional organizational skills and a client-centric mindset.
• Strong written and verbal communication in English and Mandarin.

Responsibilities

• Manage professional calendar: scheduling, meetings, reminders.
• Organize and maintain filing systems for client records and financial documents.
• Perform administrative paperwork including compliance documentation.
• Assist in preparing presentation materials and reports.
• Manage routine errands or ad-hoc tasks as needed.

Skills

MS Office Proficiency

Organization Skills

Communication Skills (English, Mandarin)

Attention to Detail

Client-centric mindset

Tools

MS SharePoint

Digital Filing Systems

Job description

About the Role

Support financial advisor with administrative duties that enable focus on high-value client service and strategic business growth.

Responsibilities

• Manage professional calendar: scheduling, meetings, reminders.
• Organize and maintain filing systems for client records and financial documents.
• Perform administrative paperwork, including form submissions, compliance documentation, and other required filings.
• Assist in preparing presentation materials, reports, and client briefings.
• Manage routine errands or ad-hoc tasks as needed.
• Assist with basic financial documentation, expense tracking, and client communications.

Qualifications

• 1–3 years in admin or assistant roles, preferably in finance or advisory settings.
• Proficient in MS Office (Word, Excel, Powerpoint), MS SharePoint and comfortable with digital filing systems.
• Exceptional organizational skills, reliability, discretion and a client-centric mindset.
• Strong written and verbal communication in English and Mandarin.
• Highly proactive and attention to detail.

Job Types: Full-time, Contract

Contract length: 24 months

Work Location: In person