Administrative Assistant

AWWA; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A community service organization in Singapore is seeking an Administrative Executive to manage documentation and assist with means test processing. The ideal candidate should have a diploma, strong organizational skills, and proficiency in Microsoft Office. Responsibilities include document management, case enrolment, and supporting various administrative tasks in a fast-paced environment.

Qualifications

• Diploma or equivalent; additional qualifications in office administration or related field are a plus.
• Proven experience in administrative roles, with a focus on document management.
• Strong organizational skills, capable of managing multiple tasks efficiently.

Responsibilities

• Assist in processing means tests accurately and maintain proper records.
• Maintain an organized filing system for administrative documents.
• Support the enrolment process for new cases including data entry.

Skills

Document management

Organizational skills

Proficiency in Microsoft Office Suite

Communication skills

Education

Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Database management systems

Job description

The primary responsibilities of this role will focus on maintaining and organizing administrative documents, handling means test processing, assisting with case enrolment, and supporting various ad-hoc administrative processes as needed.

Key Responsibilities

• Means Test Processing: Assist in processing means tests accurately and in a timely manner, and maintain proper and accurate records of results.
• Document Management: Maintain an organized filing system for administrative documents, ensuring easy access and efficient retrieval.
• Case Enrolment: Support the enrolment process for new cases, including data entry, documentation, and communication with relevant stakeholders.
• Ad-Hoc Processes: Handle miscellaneous administrative tasks and projects as assigned, demonstrating flexibility and a willingness to assist wherever needed.

Job Requirements

• Diploma or equivalent; additional qualifications in office administration or related field are a plus.
• Proven experience in administrative roles, with a focus on document management and processing.
• Strong organizational skills and attention to detail, capable of maintaining accurate records and managing multiple tasks efficiently.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with database management systems.
• Excellent communication skills, both verbal and written, with the ability to interact professionally with internal and external stakeholders.
• Ability to work independently with minimal supervision and as part of a team in a fast-paced environment.

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