ADMINISTRATIVE ASSISTANT

WHY DEVELOPMENT PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading development firm in Singapore is seeking an experienced administrative support professional to assist the HR Manager with various administrative and HR duties. The ideal candidate will have a diploma in business administration and proven experience in a similar role. Strong communication skills in English and Chinese are required to liaise with diverse stakeholders. This role includes managing office procedures and providing general administrative support.

Qualifications

• Proven experience as an admin assistant, office assistant, or HR assistant.
• Able to effectively use relevant computer software.
• Reliable and supportive team member.

Responsibilities

• Support HR Manager in all company administration matters.
• Manage and maintain contact list changes.
• Arrange accommodation and transportation for business partners.
• Maintain accurate HR database and update records.

Skills

Office management procedures

Communication skills in English

Interpersonal skills in Chinese

Organizational skills

Time-management skills

Education

Diploma in Business Administration or relevant field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

HR software

Job description

Responsibilities

• Support HR Manager in all Company Administration matters
• Personal assistant to Top Management in a daily matter (e.g. looking for flight ticket, sending email, helping with typing out letters)
• Manage and maintain contact list changes
• Arrange accommodation and transportation for our company business partners as well as our staff
• Provide administrative support such as scanning, filling, compiling documents, invoice, etc
• Assist in administration of company insurances, medical claims etc. through insurance broker
• Assist in organizing Company functions and staff welfare activities
• Manage application, renewal & cancellation and related works of work pass for foreign workers.
• Monitor, update of CSOC course for workers. Enroll courses for workers as directed by Project Director / Project Manager / Site Superior.
• Tabulate workers monthly wages.
• Monitor and constantly update workers annual leave, medical leave and expenses on quarterly basis.
• Manage and arrange insurance bond for new joining workers.
• Maintain accurate HR database and up-to-date workers' records for monthly manpower reporting and analysis.
• Assist in preparing HR statistical reports, MOM surveys etc.
• Support iSupport HR Manager in all Company Administration matters
• Support in the day-to-day HR duties in compliance with MOM requirements.
• Other ad-hoc HR duties and initiatives assigned.
• General office administration including but not limited to answering incoming calls, distribute incoming letters, update phone and email listing and etc

Qualifications

• Diploma in Business Administration or its relevant field.
• Proven experience as an admin assistant, office assistant, HR assistant or relevant role.
• Familiarity with office management procedures and able to effectively use computer software including Microsoft Outlook, Word, Excel and HR software.
• Good communication and interpersonal skills in both English and Chinese (need to liaise with Mandarin speaking stakeholders).
• Act as a reliable and supportive team member.
• Self‑motivated with excellent organizational and time‑management skills.
• Result‑driven mindset with meticulous data‑driven working attitude.