Administrative Assistant

UTAMI FOODS PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A newly established food company in Singapore seeks an experienced administrative professional. Responsibilities include providing administrative support, handling data entry, and liaising with suppliers. The ideal candidate has at least 2 years of experience in an Administrative or Purchasing role and is proficient in Microsoft Office. This role offers a chance to contribute to the growth of our operations.

Qualifications

• Minimum 2 years of experience in an Administrative / Purchasing role.
• Ability to work independently as well as in a team.
• Positive attitude, detailed, possess good organizational skills and resourceful.

Responsibilities

• Provide administrative support to the company.
• Handle data entry and clerical duties, including filing invoices and processing sales orders.
• Liaise and follow up with suppliers for on-time delivery.

Skills

Organizational skills

Proficient in Microsoft Office

Teamwork

Independent work

Attention to detail

Job description

Utami Foods is a newly established central kitchen, food manufacturing, and food trading company, incorporated to support our food retail operations and beyond. We are building our operations from the ground up with a strong commitment to culinary excellence.

Job Description

• Providing administrative support to the company.
• Primary duties include purchasing and sales support duties.
• Handle data entry and clerical duties - this includes filing of invoices, delivery orders, processing of sales orders and the like.
• Handle incoming calls and outgoing calls to suppliers/business associates.
• Liaise and follow up with suppliers/forwarders for on-time delivery.
• Assist with sourcing and selecting suppliers at the best costs, qualities, and services.
• Assist with planning of incoming and outgoing delivery schedules.
• Prepare and maintain purchase orders, vendor contracts, and related documentation with accurate pricing and terms.
• Process invoices and assist in the tracking of credit notes and statements, and verify if they are accurate.
• Other adhoc duties.

Job Requirement

• Minimum 2 years of experience in an Administrative / Purchasing role.
• Able to work independently as well as in a team.
• Positive attitude, detailed, possess good organizational skills and resourceful.
• Proficient in Microsoft Office e.g., Excel, etc.

Availability from end October onwards.