Administrative Assistant

WT MICROELECTRONICS SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A technology company in Singapore is seeking an Office Administrator to manage reception duties, coordinate bookings, and handle office inventory. The ideal candidate should possess a diploma or higher qualification and be proficient in Microsoft Office. Excellent communication skills in both English and Chinese are required, along with a friendly and professional demeanor. This role will be based on-site at our office located at Expo.

Qualifications

• Proficient in using Microsoft Office Suite (e.g., Word, Excel, Outlook).
• Willingness to perform reception duties.
• Excellent verbal and written communication skills in English and Chinese.

Responsibilities

• Manage the reception counter, receive visitors and redirect calls.
• Coordinate meeting room bookings and office inventory.
• Process purchase requisitions and manage incoming/outgoing mails.

Skills

Microsoft Office Suite

Customer service

English

Chinese

Education

Diploma or Higher Nitec in relevant field

Job description

Job Responsibilities

• Manage the reception counter, receive visitors, incoming phone calls, screen and redirect calls to the relevant personnel.
• Manage the meeting rooms enquiries / bookings.
• Processing of Admin purchase requisition, issuance of Purchase Order and ensure payment to vendors in a timely manner.
• Assist in the preparation courier documents, handling and dealing with local and overseas courier services
• Liaising with office related purchases vendors.
• Maintains office general items inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Responsible for employee name cards and company materials printing requisitions.
• Distribution and maintain the inventory of employee’ pass holders and lanyards.
• Sort and manage incoming and outgoing mails and courier deliveries to ensure timely correspondence.
• Coordinates company car parking matters.
• Maintain filing systems, both physical and digital.
• Track and manage data, records and reports.
• Ad-hoc tasks as assigned by Manager.

Requirements

• A Diploma, Higher Nitec or Nitec qualification in a relevant field of study.
• Proficient in using Microsoft Office Suite (e.g., Word, Excel, Outlook) and internet applications.
• Candidate with customer service or hospitality experience are welcome to apply.
• Willingness to perform reception duties
• Excellent verbal and written communication skills in English and Chinese to liaise with HQ in Canada and Taiwan.
• Professional, friendly, and approachable personality.

This role will be located in Singapore, working on-site at our office located at Expo (DT35/CG1) fully sheltered from the MRT.