Administrative Assistant

PEP & CO. PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A local administrative service provider in Singapore is seeking a diligent administrative professional to oversee office maintenance, manage procurement tasks, and assist with logistics for team events. Ideal candidates will possess a NITEC in Business Administration and have a minimum of 2 years of relevant experience. Strong proficiency in Microsoft Office and the ability to work independently are essential for success in this role.

Qualifications

• Minimum 2 years of relevant experience.
• Good understanding of bookkeeping procedures.
• Able to work independently.

Responsibilities

• Monitor maintenance of office premises and assess requirements.
• Assist with organizing logistics for meetings and events.
• Manage procurement related tasks and vendor communications.

Skills

Proficient in Microsoft Office

Detail-oriented

Team player

Strong analytical skills

Education

NITEC in Business Administration or equivalent

Job description

Job Description

• Monitor the maintenance of the office premises, assess maintenance requirements/requests, decide appropriate actions, source suppliers/ service providers as required standards and maintain administration documentation
• Purchase and oversee the supplies of stationery and welfare for the office
• Assist with organising the logistics related to meetings/team events (e.g. venue bookings, refreshments etc.)
• Liaise with apartment landlords on quarterly servicing of air conditioners etc
• Do filing and maintenance of relevant documentation
• Liaise with vendors on any procurement related tasks
• Support with the vendor creation process to ensure a fast and smooth service is provided to all vendors
• Perform reception duties not limit to handle walk-in corporate visitors, sorting incoming mails, mailing of outgoing mails and arranging courier services
• Handle general office administrative matters & general upkeep of office
• Assist to check on internal and external social media posting if have been scheduled accordingly
• Create detailed schedules and set deadlines for various stages of a project
• Distribute assignments to creative teams and other departments, depending on their availability and priorities
• Review budget spending with account managers to get client approval
• Monitor projects and workloads, adjusting assignments and deadlines accordingly
• Maintain job files
• Work with freelancers and contractors and ensure they have the resources needed for their job
• Troubleshoot any potential issues and fix them in a timely manner
• Any other ad hoc duties as required

Job Requirements

• Candidate must possess at least NITEC in Business Administration or equivalent
• Minimum 2 year of relevant experience
• Proficient in Microsoft Office
• Able to work independently and work as a team player
• Detail-oriented and meticulous
• Good understanding of bookkeeping procedures
• Strong analytical skills and data-driven thinking