Administrative Assistant

WELHUNT INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic organization in Singapore is seeking a proactive Administrative Specialist to support daily operations. In this role, you will coordinate office activities, manage travel arrangements, maintain administrative records, and help organize company events. You should possess strong organizational skills, a detail-oriented mindset, and the ability to multitask effectively in a fast-paced environment. If you're resourceful and thrive on challenges, we want to hear from you.

Qualifications

• Proactive and detail-oriented with multitasking abilities.
• Experience in office management and administrative support.
• Strong organizational skills and ability to handle travel arrangements.

Responsibilities

• Greet and assist visitors professionally.
• Prepare and coordinate logistics for meetings.
• Oversee office maintenance and manage supplies.
• Organize domestic and international travel arrangements.
• Update and analyze travel and cash records.
• Plan and support company events.

Job description

We are seeking a proactive and detail-oriented Administrative Specialist to support daily office operations and ensure smooth and efficient workplace functions. This dynamic role encompasses a range of responsibilities, including office management, travel coordination, data reporting, and cross-team administrative support. As a central point of contact within the organization, you will play a key role in maintaining operational efficiency, supporting company events, and contributing to a positive and organized work environment. If you're a resourceful multitasker who thrives in a fast-paced setting, we’d love to hear from you.

1.Visitor Reception & Meeting Coordination

• Greet and assist visitors professionally.
• Prepare meeting rooms and coordinate logistics for office meetings.

2.General Office Administration

• Oversee office and equipment maintenance.
• Manage incoming/outgoing mail and courier deliveries.
• Order and manage office supplies and inventory.
• Coordinate procurement of employee equipment.

3.Expense and Travel Documentation

• Prepare payment requests and applications.
• Maintain accurate travel records.

4.Travel Arrangements

• Organize domestic and international travel, including flight/hotel bookings, visa application.
• Handle visa applications and transport arrangements.

5.Data Management and Analysis

• Regularly update and analyze travel logs, credit card logs, and petty cash records.

6.Event and Activity Support

• Plan and support company or team events and activities.

7.Ad Hoc Assignments

• Perform temporary tasks as assigned by supervisors or management.