ADMINISTRATIVE ASSISTANT

ONG TENG CHONG BUILDING CONTRACTOR PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction firm in Singapore is seeking a detail-oriented Administrative Assistant to support their construction team. The role involves managing office administration, providing clerical support, and assisting project managers with coordination tasks. The ideal candidate should possess strong organizational and communication skills, have at least 2 years of relevant experience, and be proficient in MS Office applications. This is an excellent opportunity for individuals looking to work in a fast-paced environment with a focus on accuracy and professionalism.

Qualifications

• Minimum GCE O-Level or NITEC qualification.
• Proficient in MS Office applications, particularly Excel and PowerPoint.
• Preferably with at least 2 years of relevant experience.
• Strong communication and coordination skills.
• Able to multitask and prioritize tasks effectively.
• Demonstrates professionalism and high attention to detail.

Responsibilities

• Manage incoming phone calls and email enquiries.
• Oversee day-to-day office administration tasks.
• Provide clerical support, including preparing quotations and invoices.
• Assist project managers and engineers with coordination support.
• Maintain project documents including BOQs, drawings, and reports.
• Support HR and office management functions.

Skills

Organizational skills

Communication skills

Coordination skills

MS Office proficiency

Multitasking

Education

GCE O-Level or NITEC qualification

Tools

MS Excel

MS PowerPoint

Job description

About the Role

We are looking for a detail-oriented and proactive Administrative Assistant to support our construction team. The ideal candidate should have strong organizational skills, familiarity with construction processes.

Key Responsibilities

• Manage incoming phone calls and email enquiries during working hours.
• Oversee day-to-day office administration and general administrative tasks.
• Provide clerical support, including preparing quotations, claims, invoices, and verifying completed work. Support the Finance Department in accounting and bookkeeping functions, including processing supplier invoices, staff claims, and petty cash, while performing basic accounting tasks as required.
• Assist project managers, engineers, and site teams with administrative and coordination support.
• Prepare, update, and maintain project documents including BOQs, drawings, schedules, reports, and compliance records. Handle procurement tasks, including purchase orders, invoice processing, and maintaining organized digital and physical filing systems.
• Support HR, office management functions, and any other ad hoc duties assigned by management.

Requirements

• Minimum GCE O-Level or NITEC qualification.
• Proficient in MS Office applications, particularly Excel and PowerPoint.
• Preferably with at least 2 years of relevant experience.
• Strong communication and coordination skills.
• Able to multitask, prioritize tasks effectively, and perform well under pressure in a fast-paced environment.
• Demonstrates professionalism, accuracy, and a high level of attention to detail.