Administrative Assistant

CHIA & THAI FOOD SUPPLIES PTE LTD; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A Singapore-based food supply company is seeking a highly organized Administrative Assistant. The ideal candidate will manage various administrative tasks, ensuring efficient operations. Responsibilities include document filing, handling correspondence, and scheduling meetings. Proficiency in Microsoft Office Suite and strong attention to detail are essential. This role requires effective communication skills and the ability to multitask in a fast-paced environment.

Qualifications

• Proven experience in an administrative role or similar position.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.

Responsibilities

• Provide support with paperwork, including document filing and administrative duties.
• Manage and update relevant documentation, such as invoices, purchase orders, and data entry.
• Collaborate with team members to ensure tasks are completed accurately and on time.

Skills

Organizational skills

Time management

Attention to detail

Effective communication

Multitasking

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for assisting with various administrative tasks to ensure smooth and efficient operations within the organization.

Responsibilities

• Provide support with paperwork, including document filing and administrative duties.
• Manage and update relevant documentation, such as invoices, purchase orders, and data entry.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Schedule appointments and meetings, and coordinate logistics as needed.
• Perform ad-hoc administrative assignments as assigned by the reporting officer.
• Collaborate with team members to ensure tasks are completed accurately and on time.

Requirements

• Proven experience in an administrative role or similar position.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective communication skills, both verbal and written.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Adaptability and willingness to take on new challenges.