Administrative Assistant

T-STAR (PTE. LTD.); Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction company in Singapore is seeking an organized Office Administrator to manage office operations, support project teams, and ensure compliance with safety regulations. The ideal candidate must have strong multitasking abilities, excellent communication skills, and proficiency in Microsoft Office along with knowledge of construction documentation. This role involves onboarding new employees and maintaining project records.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Knowledge of construction documentation and compliance regulations.

Responsibilities

• Manage daily office operations and workflow.
• Assist in preparing and managing construction documents and contracts.
• Assist with onboarding new employees and processing payroll-related documents.
• Ensure safety documentation and procedures are up to date.

Skills

Organizational skills

Multitasking abilities

Communication skills

Proficiency in Microsoft Office

Attention to detail

Problem-solving skills

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Construction-related software (Procore, QuickBooks, Sage)

Job description

Job Description :

We are seeking a highly organized and detail-oriented Office Administrator to join our construction company. The ideal candidate will oversee daily administrative tasks, manage office operations, and support project teams. This role requires strong multitasking abilities, excellent communication skills, and experience in a fast-paced construction environment.

Key Responsibilities:

Office Administration & Coordination:

• Manage daily office operations, ensuring smooth workflow.
• Maintain office supplies, equipment, and inventory.
• Organize and maintain filing systems (both digital and physical).
• Handle incoming calls, emails, and correspondence.
• Support management with scheduling meetings and appointments.

Project & Document Management:

• Assist in preparing and managing construction documents, permits, and contracts.
• Maintain project records, reports, and timesheets.
• Track project expenses and process invoices.
• Coordinate with contractors, suppliers, and clients regarding administrative tasks.

HR & Payroll Support:

• Assist with onboarding new employees, including paperwork and safety training documentation.
• Maintain employee records and timesheets.
• Process payroll-related documents and liaise with accounting teams.

Health & Safety Compliance:

• Ensure that safety documentation and procedures are up to date.
• Assist in coordinating safety meetings and training sessions.
• Maintain compliance with industry regulations and company policies.

Qualifications:

• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and construction-related software (e.g., Procore, QuickBooks, or Sage).
• Knowledge of construction documentation, contracts, and compliance regulations.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.