Administrative Assistant

A+ BUSINESS CONSULTANT PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A consulting firm in Singapore is looking for an Administrative Assistant to handle phone calls, emails, and provide administrative support. The ideal candidate should have experience in office administration, strong skills in MS Office, and excellent communication abilities. Responsibilities include monitoring office supplies, supporting remote colleagues, issuing invoices, and acting as a point of contact for clients.

Qualifications

• Experience as an administrative assistant, virtual assistant, or office admin assistant required.
• Knowledge of office management systems and procedures.
• Ability to prioritize work effectively.

Responsibilities

• Answer direct phone calls and emails, and collect documents.
• Provide administrative support through data entry and filing.
• Monitor and order office supplies.
• Support remote colleagues with scanning and filing.
• Issue invoices and perform documentation duties.
• Act as the point of contact for clients.

Skills

Time management

Attention to detail

Problem-solving

Excellent written communication

Excellent verbal communication

Organizational skills

MS Office proficiency

Tools

MS Excel

MS PowerPoint

Office equipment

Job description

Job Description & Requirements

• Answer/reply to direct phone calls, emails and correspondences; letters and documents collection.
• Provide administration support such as data entry, sorting and filing of documents.
• Monitor / maintain / order office supplies, ensuring sufficient office supplies and timely replenishment.
• Support colleagues who are working from home/outside of the Singapore office, including scanning, filing documents, computer connecting etc.
• Issue invoices.
• Documentation and simple processing duties.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.

Requirements

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• All Singapore citizen, PR, (EP, SP, WP and LOC) are welcome.