Administrative Assistant

Caritas Singapore; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading charity organization in Singapore is seeking a passionate and organized Administrative Assistant. You will support meetings, handle facilities bookings, manage events, and provide administrative support. Candidates must possess at least 5 years of experience and strong communication skills. Join us to uplift the community and make a social impact.

Qualifications

• Minimum 5 years of experience in an administrative role.
• Ability to interact effectively with all stakeholders.
• Prior experience in an administrative role is preferred.

Responsibilities

• Taking accurate minutes during board and committee meetings.
• Handling facilities booking and inquiries.
• Plan and execute events from concept to completion.
• Provide overall administrative support including walk-in inquiries.
• Compile and consolidate monthly data for management reporting.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Stakeholder interaction

Minute taking

Microsoft Office Suite

Education

GCE A level or equivalent

Job description

Caritas Singapore is all about people. Through our programmes, we seek to serve the community and welcome you to join us on this journey.

Caritas is the official social and community arm of the Catholic Church in Singapore and the umbrella body for 24 Catholic charities and organisations whose works have touched the lives of many, regardless of race or religion. We are also a member of Caritas Internationalis, a global confederation of over 160 humanitarian organisations.

The name Caritas means charity in Latin and reminds us to live out our faith through social works.

Administrative Assistant

We are looking for a passionate, highly organized and motivated Administrative Assistant to join us at Caritas Agape Village in Toa Payoh.

Responsibilities

• Meeting Support
  • Taking accurate minutes during board and committee meetings.
  • Managing RSVPs for meetings and events.
• Facilities Booking Management
  • Handling facilities booking and responding to inquiries.
  • Coordinating with internal and external stakeholders to ensure seamless use of our facilities.
• Event Management
  • Plan, coordinate, and execute events from concept to completion, ensuring seamless delivery including logistics, budgets, timelines, and vendor negotiations, ensuring all details are meticulously handled.
  • Oversee event communication, promotion, and staff management, ensuring successful execution and post-event evaluation.
• Administrative Support
  • Providing overall administrative support including attending to walk‑in inquiries.
  • Assisting with various administrative tasks as needed to support the organization initiatives, projects and events.
  • Compile and consolidate monthly data for management reporting.

Requirements

• GCE A level or its equivalent
• Minimum of 5 years of experience in an administrative role
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to interact effectively with stakeholders at all levels, whether senior executives or working‑level staff
• Ability to take detailed and accurate minutes of meetings.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Prior experience in an administrative role is preferred.

How to Apply

Interested candidates are invited to submit their resume, along with a cover letter, to **@caritas-singapore.org by 30 November 2025.

Equal Opportunity Statement

Caritas Singapore is an equal opportunity employer. We welcome applicants from all backgrounds and encourage individuals passionate about social impact and community service to apply.

Join us in our mission to serve and uplift the most vulnerable members of our community.

IMPORTANT: We do not collect any of the following:

• (1) NRIC/FIN or any national identifiers.
• (2) Photo
• (3) Date of birth
• (4) Age
• (5) Spouse/Family information

Please do NOT include these in your CV/Resume and we reserve the right to reject any application contains the above.

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