Administrative Assistant

ASCENT SERVICES; Serangoon Garden Circus; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local service provider in Singapore is seeking a full-time Admin Assistant to provide scheduling and administrative support. This role involves assisting with daily operational tasks, handling client inquiries, and managing invoices. Candidates should have basic computer skills, including proficiency in Microsoft Excel and Word, and ability to navigate web-based systems. The company offers training and provides necessary equipment such as a laptop and mobile phone.

Benefits

Training provided

Laptop and mobile phone provided

Qualifications

• Familiar with web-based systems including WhatsApp Web for scheduling.
• Able to perform simple calculations and use basic formulas in Microsoft Excel.
• Experience in managing and organizing files effectively.

Responsibilities

• Provide scheduling assistance and administrative support.
• Monitor daily operations and assist with client inquiries.
• Handle daily invoicing and relevant admin tasks.

Skills

Basic computer knowledge

Basic Microsoft Excel skills

Basic Microsoft Word knowledge

File management

Job description

Job Overview

We are looking for a full time Admin Assistant with the following criteria:

Responsibilities

• Admin with scheduling assistance
• Assist current admin representatives to cope with workload, assist operations to schedule day to day job via WhatsApp
• Assist daily ops inputs and other ops related workload
• Administration work such as daily invoices
• Monitoring group chat for daily operations truck loads and other activities (6 trucks to monitor)
• Follow up with clients enquiries (30‑50%)
• Transportation and movers quotes (when required)

Requirements

• Basic computer knowledge for using and navigating a computer confidently, working with web-based systems (including WhatsApp Web), and using Google Calendar for scheduling.
• Basic Microsoft Excel skills such as copy, paste, simple plus/minus calculations, and basic formulas like SUM.
• Basic Microsoft Word knowledge.
• Ability to manage files properly — creating folders, saving documents in the correct folders, and exporting or saving files as Word or PDF when needed.

Training & Equipment

Training will be provided. Laptop and mobile phone to be provided.

Preferred Qualifications

• Efficient
• Responsible
• Committed
• Meticulous
• Problem solver
• Must be able to take stress.

Compensation

After confirmation salary will be revised depending on performance.