Administrative Assistant

ONESEED DEVO PTE. LTD.; Serangoon Garden Circus; On-site; SGD 20,000 - 60,000; Full time

Job summary

A company in Singapore is seeking an Administrative Assistant to handle various office tasks, provide scheduling support, make travel arrangements, and maintain communication with visitors. The ideal candidate should possess strong organizational and communication skills to ensure a seamless experience. This position offers the opportunity to support a dynamic team in a fast-paced environment.

Qualifications

• Proficient in handling office tasks, such as filing and generating reports.
• Strong communication skills for polite and professional interaction.
• Ability to anticipate the needs of others.

Responsibilities

• Handle office tasks, such as filing and generating reports.
• Provide scheduling support by booking appointments.
• Make travel arrangements, including bookings and reservations.
• Screen calls and route callers to the appropriate party.

Job description

Administrative Assistant

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.