Administrative and Finance Assistant/Manager

ZOO MEDIA GROUP PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An advertising agency in Singapore is seeking a motivated Administrative and Finance Assistant/Manager to oversee financial management and administrative operations. Responsibilities include managing financial operations, supporting HR functions, and ensuring compliance. Candidates should possess a bachelor's degree in relevant fields and experience in finance or administration. Apply by sending your resume to [e-mail].

Qualifications

• 1–3 years of experience in finance, accounting, or administration for Assistant-level.
• 5+ years of experience in finance and administration with supervisory responsibilities for Manager-level.

Responsibilities

• Manage or assist with day-to-day financial operations.
• Prepare and review financial reports and cash flow analyses.
• Oversee office administration and supply management.
• Support recruitment processes and coordinate interviews.

Skills

Strong organizational and multitasking abilities

Proficiency in accounting software (e.g., Xero, or similar)

Excellent communication and interpersonal skills

High integrity and attention to detail

Strong problem-solving and analytical skills

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Professional accounting qualification (CPA, ACCA) for managerial candidates

Tools

Xero

MS Office, especially Excel

Job description

About Zoo Group:

We’re an advertising agency made up of an eclectic bunch of curious beasts, all with different interests, skills, and abilities. That curiosity that got us all in to this business in the first place, is also what drove us to leave the safety net of the big multinationals to strive for something better.

Something that we could have more of a say in.

Something that could implement all the good things we’ve learnt, and remove all of the bad.

Something that isn’t set in its ways, and is as flexible as what each client deserves every single day.

Something that can innovate and rapidly evolve to meet the ever-changing needs of the consumer of today, and the future.

That something is Zoo Group.

About the Role

We are looking for a motivated and detail-oriented Administrative and Finance Assistant/Manager to support and oversee our organization’s financial management and administrative operations. The role’s level of responsibility will be adjusted based on the candidate’s qualifications and experience. This position plays a key part in maintaining financial accuracy, ensuring compliance, and supporting smooth day-to-day office and operational functions.

Key Responsibilities

Financial Management & Accounting

• Manage or assist with day-to-day financial operations, including bookkeeping, invoicing, accounts payable/receivable, and bank reconciliations.
• Prepare and review financial reports, statements, and cash flow analyses.
• Support or oversee budgeting, forecasting, and financial planning activities.
• Maintain accurate documentation and filing of all financial transactions.
• Maintain compliance with internal controls, financial policies, and relevant regulations.
• Ensure adherence to financial policies, procedures, and reporting standards.

Administrative & Office Management

• Oversee or assist with office administration, procurement, and logistics.
• Manage and maintain contracts, licenses, and organizational records.
• Ensure efficient office systems, supplies management, and asset control.
• Support management with administrative reporting and correspondence.

Human Resources & Recruitment

• Draft and update employment contracts, offer letters, and other HR-related documentation in compliance with local labor laws and company policies.
• Manage the posting of job advertisements on various platforms and assist in coordinating recruitment processes (e.g., scheduling interviews, shortlisting candidates).
• Support onboarding and orientation of new employees.
• Maintain and update employee files, leave records, and HR databases.
• Assist with payroll preparation and staff benefits administration.
• Support employee engagement, training, and performance review processes.

Organizational Support

• Contribute to policy development and process improvements for finance, HR, and administration.
• Provide administrative and financial support for management and project reporting.
• Uphold confidentiality and data protection standards in all organizational activities.

Qualifications

Education:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Professional accounting qualification (CPA, ACCA, etc.) is an advantage for managerial-level candidates.

Experience:

• For Assistant-level: 1–3 years of experience in finance, accounting, or administration.
• For Manager-level: 5+ years of progressively responsible experience in finance and administration, with supervisory responsibilities preferred.

Skills & Competencies:

• Strong organizational and multitasking abilities.
• Proficiency in accounting software (e.g., Xero, or similar) and MS Office, especially Excel.
• Solid understanding of accounting principles and administrative processes.
• Excellent communication and interpersonal skills.
• High integrity, attention to detail, and ability to work independently.
• Strong problem-solving and analytical skills.

How to apply:

Think you’re a right fit for the role? Send us your updated resume to [e-mail]! We’d love to have a chat!