Administrative & Accounts Executive:

SUNLIGHT AMBULANCE SERVICES LLP; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A healthcare service provider in Singapore is seeking an Administrative & Accounts Executive to support financial operations and administrative tasks. The role involves billing, invoicing, vendor coordination, and general administrative duties, ensuring high standards of service. Ideal candidates have a diploma or degree in a relevant field, and experience with accounting software, and possess strong organizational and communication skills.

Benefits

10 Annual leave with 1 additional every year

13th month Performance bonus

AWS bonus

Qualifications

• 1–2 years of experience in admin or accounts roles.
• Ability to handle multiple tasks with minimal supervision.
• Experience in a fast-paced work environment.

Responsibilities

• Assist Accounts Manager with payroll processing.
• Generate and issue client invoices accurately.
• Coordinate ambulance fleet maintenance.

Skills

Microsoft Excel

Accounting software proficiency

Organizational skills

Attention to detail

Communication skills

Coordination skills

Education

Diploma or Degree in Business Administration or related field

Tools

Xero

QuickBooks

Job description

📝 Job Summary

As the Administrative & Accounts Executive, you will work closely with the Project Manager and Operations Manager to ensure smooth administrative operations and accurate financial processing. This role is essential to offload key tasks from the leadership team and help maintain the high standards and efficiency we are known for. You’ll be the go-to person for billing, invoicing, vendor coordination, and basic accounting support, contributing directly to the heart of our ambulance service operations.

🔧 Key Responsibilities

I. Accounts & Billing Support

• Assist the Accounts Manager with accurate data entry for payroll processing.
• Record and reconcile company expenses; support monthly account reviews.
• Generate and issue client invoices on time and with accuracy.
• Track outstanding payments and assist with accounts receivable follow-ups.
• Process payments for vendor invoices and company expenditures, ensuring supporting documentation is in place.

II. Administrative & Coordination Support

• Maintain filing systems, manage office supply inventories, and handle general administrative duties.
• Coordinate ambulance fleet maintenance with mechanics, garages, and vendors to minimize vehicle downtime.
• Handle repairs and servicing of stretchers and critical medical equipment.
• Assist in compiling reports, internal documentation, and operational logs.
• Manage general correspondence and support ad-hoc needs from the management team.

📌 Qualifications

• Diploma or Degree in Business Administration, Accounting, Finance, or related field.
• At least 1–2 years of experience in admin or accounts roles, preferably in fast-paced environments.
• Proficient in Microsoft Excel and accounting software (e.g., Xero, QuickBooks).
• Highly organized, reliable, and able to handle multiple tasks with minimal supervision.
• Strong attention to detail and high level of accuracy.
• Excellent communication and coordination skills.
• Prior experience in the healthcare or ambulance industry is an advantage, but not required.

🌟 What We Offer

• Opportunity to be a vital part of a mission-driven healthcare company.
• Exposure to both administrative and financial operations in a fast-growing environment.
• Supportive and collaborative team culture.
• 10 Annual leave with 1 additional every year
• 13th month Performance bonus, AWS bonus