Administrative & Accounts Executive

EM PRODUCTION PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A dynamic events and carpentry solutions company in Singapore is seeking a meticulous and proactive Admin & Accounts Executive. This role involves supporting daily operations, managing finance functions, and assisting in project coordination. The ideal candidate should have 1-3 years of relevant experience, proficiency in Microsoft Office, and familiarity with accounting software. This position offers career growth potential within the company and exposure to exciting projects.

Benefits

Friendly and supportive work environment

Opportunities to learn project costing and operations management

Exposure to exciting event and carpentry projects

Qualifications

• 1–3 years of relevant experience in admin and accounts; events, carpentry, or construction preferred.
• Meticulous, well-organised, and able to meet deadlines in a fast-paced environment.
• Able to work independently and collaborate effectively with team members.

Responsibilities

• Handle general office administration, filing, and document control.
• Manage Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Support HR and administrative matters such as staff attendance and leave records.

Skills

Proficient in Microsoft Office (Excel, Word)

Good communication and interpersonal skills

Knowledge of GST and CPF processes

Tools

QuickBooks

Xero

SQL

MYOB

Job description

About Us

We are a events and carpentry solutions company in Singapore, specialising in custom event builds, exhibition structures, and interior fit-outs. Our team combines craftsmanship, creativity, and efficiency to deliver outstanding results for clients across corporate, retail, and government sectors.

As we continue to grow, we are looking for a meticulous and proactive Admin & Accounts Executive to support our daily operations, finance functions, and project coordination.

Key Responsibilities

Administrative Duties

• Handle general office administration, filing, data entry, and document control.
• Maintain and update records for suppliers, clients, and project files.
• Assist in procurement and coordination of materials and logistics for carpentry and event projects.
• Liaise with clients, suppliers, and internal teams to ensure smooth project flow.
• Prepare quotations, job orders, and delivery notes when needed.
• Support HR and administrative matters such as staff attendance, leave records, and claims.
• Provide ad-hoc administrative support to management and project teams.

Accounting Duties

• Manage Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Prepare and issue invoices, track payments, and follow up on outstanding accounts.
• Verify supplier invoices and ensure timely payment.
• Perform monthly bank reconciliations and assist in month-end closing.
• Track project expenses and assist in cost reporting.
• Support GST submission and other statutory filings where required.
• Maintain accurate financial records and documentation.

What We Offer

• Friendly and supportive work environment.
• Opportunities to learn project costing and operations management.
• Exposure to exciting event and carpentry projects across Singapore.
• Career growth potential within the company.

Requirements

• 1–3 years of relevant experience in admin and accounts; experience in events, carpentry, or construction preferred.
• Proficient in Microsoft Office (Excel, Word) and familiar with accounting software (e.g., QuickBooks, Xero, SQL, MYOB).
• Meticulous, well‑organised, and able to meet deadlines in a fast‑paced environment.
• Good communication and interpersonal skills.
• Able to work independently and collaborate effectively with team members.
• Knowledge of GST and CPF processes will be advantageous.