Administrative Accounts Executive

Dynamech System Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A company based in Singapore is seeking an Administrative Officer to handle general administrative and accounting duties. This role involves tasks such as payroll processing, data entry, and document handling. Candidates should have at least 1 year of relevant experience, or entry-level candidates are also welcome to apply. Proficiency in Microsoft Office and strong communication skills are essential. Working hours are Monday to Friday, from 8:30 AM to 5:30 PM.

Qualifications

• At least 1 year of relevant working experience; entry-level candidates are welcome.
• Proficient in Microsoft Office applications (MS Word, Excel, PowerPoint).
• Committed, self-motivated, meticulous with attention to detail.

Responsibilities

• Perform general administrative duties including answering phone calls and filing documents.
• Assist in data entry of invoices and receipts.
• Handle payroll processing and ensure timely submission of statutory matters.

Skills

Proficient in Microsoft Office applications

Good communication and interpersonal skills

Attention to detail

Education

'O' Level or Diploma in any field

Job description

Scope of Work

• Perform general administrative duties, including answering phone calls, filing and maintaining documents, ordering stationery, sourcing quotations, issuing quotations and purchase orders, coordinating deliveries, document control, HR administration and basic accounting tasks.

• Prepare payment documents and submit for management approval.

• Assist in data entry of invoices and receipts.

• Prepare monthly Statements of Account.

• Handle payroll processing in an accurate and timely manner.

• Ensure timely submission of statutory matters such as CPF contributions, IR8A, leave records and employee claims.

• Review, monitor and manage transactions for the company’s bank accounts.

• Handle Accounts Receivable (AR) and Accounts Payable (AP).

• Assist in month-end closing activities, including general journal entries and bank reconciliations.

• Reconcile daily bank receipts against daily sales reports and update the cashbook accordingly.

• Provide administrative support and coordination for company events.

• Perform ad-hoc administrative and accounting duties as assigned.

• Any other ad-hoc duties as and when required.

Requirements

• At least 1 year of relevant working experience; entry-level candidates are welcome to apply.

• Minimum ‘O’ Level or Diploma in any field.

• Proficient in Microsoft Office applications (MS Word, Excel and PowerPoint).

• Good communication and interpersonal skills.

• Committed, self-motivated and meticulous with attention to detail.

• Candidates with similar working experience will have an added advantage.

Working Hours

Monday to Friday, 8:30am – 5:30pm