ADMINISTRATIVE ACCOUNT ASSISTANT | 5 days

MAXIUM MARKETING PTE. LTD.; Singapore; On-site; SGD 28,000 - 38,000; Full time

Job summary

A local marketing firm in Singapore is looking for an Accounting Administrator to perform accounting operations, manage billing, and maintain company records. The ideal candidate should have a GCE ‘O’ Level or higher in Accounting or Business Administration, with at least 1 year of experience preferred. Fresh graduates are encouraged to apply. Proficiency in MS Office and good organizational skills are key. This role offers an immediate start in a dynamic office environment.

Qualifications

• Minimum 1 year of admin and/or accounting experience preferred.
• Fresh graduates are welcome to apply.
• Ability to work independently and as part of a team.

Responsibilities

• Perform accounting operations with daily reconciliation.
• Maintain accounting ledgers, journals, and reports.
• Liaise with vendors and internal departments regarding billing.

Skills

Proficient in MS Office

Strong organizational skills

Good communication skills

Ability to multitask

Education

GCE ‘O’ Level / Higher NITEC / Diploma in Accounting or Business Administration

Job description

Accounting Duties

• Perform & assist in accounting operations with daily reconciliation of payments received, including matching operational reports with bank statements
• Prepare and maintain accounting ledgers, journals, schedules and reconciliation
• Liaise and follow up on payments/collections with vendors, customers and internal departments regarding billing issues
• Ensure accounts payable, receivable, and inventory ledgers are all reconciled and all expenses entered and accrued before preparing closing reports
• Assist with general finance-related administrative duties

Administrative Duties

• Perform billing in the accounting system and portal
• Send out Statement of Account to customers
• Process staff claims/update cash book
• Ensure supporting documents are uploaded and both physical and digital documents are in proper filing systems.
• Application for a license or access permit from government bodies or locations that require it when necessary
• Maintain and organize company records, contracts, and confidential documents
• Company vehicles maintenance, repairs, seasonal parking, and vehicle-related matters
• Oversee and maintain in good order office facilities/equipment & supplies e.g. aircon system, copier, computers, etc.
• Handle phone calls, emails, and other correspondence
• Arrange meetings, minutes, appointments, and event schedules, travel/accommodation, if any
• Maintain office and housekeeping items. Managing the purchase of all Office supplies, such as pantry items, stationery, and maintaining stock
• Flexibility to perform and ad hoc other general administrative duties or operational tasks when required

Requirements

• Minimum GCE ‘O’ Level / Higher NITEC / Diploma in Accounting, Business Administration, or equivalent
• At least 1 year of admin and/or accounting experience preferred (fresh graduates welcome to apply)
• Able to commence work immediately or within a short notice period
• Proficient in MS Office with basic accounting knowledge
• Ability to work independently and as part of a team
• Strong organizational and multitasking and prioritize effectively
• Positive attitude with good communication and interpersonal skills