Administration Officer |School |Hougang

WSH Experts Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A local educational institution in Singapore is seeking a Receptionist to manage front desk duties and provide assistance to students. The role involves handling inquiries, coordinating deliveries, and maintaining the reception area. Candidates should be helpful and attentive as they will engage directly with students and staff. This position offers a great opportunity to support the school environment.

Responsibilities

• Manage front desk duties including handling calls and inquiries.
• Provide assistance to students requiring special attention.
• Receive deliveries and distribute them appropriately.
• Render first-level assistance to unwell students.
• Provide first aid to injured students and complete reports.
• Assist students with lost items and locating teachers.

Job description

Job Description

Reception

• 1. Managing front desk duties such as handling telephone calls and walk‑in enquiries from students and visitors;
• 2. Providing necessary assistance and advice to students who need special attention;
• 3. Receiving of deliveries and courier services and distribution to the relevant parties;
• 4. Render first level assistance to unwell students and follow up with both teacher-in-charge and parents till the students are back to class/home;
• 5. Attending and providing first aids to injured students and follow up with the completion of injury reports;
• 6. Assist student in times of need, eg lost & found items, change of uniform, locating teacher/classroom/parent.

General Admin

• 1. Liaising with relevant parties on school maintenance and improvement works to be carried out to the school buildings;
• 2. Recording of incoming and outgoing mails & faxes;
• 3. Prepare dispatch pouch to MOE HQ for courier pick-up and sorting of contents of dispatch pouch from MOE HQ and direct correspondences to the respective staff for their follow up action;
• 4. Assisting in simple data entry and filing of documents;
• 5. Assisting in simple co-ordination work such as collection of forms from the different levels;
• 6. Maintaining the cleanliness & tidiness of the reception area and the General Office on daily basis; and
• 7. Undertaking ad-hoc duties assigned by the immediate superior and school leaders.

Job Requirement

NA