Administration Officer / Office Manager

Pacific Basin Shipping SG Pte. Ltd.; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A shipping and logistics company in Singapore is looking for an administrative support professional. Responsibilities include managing office operations, supporting the Group CEO, handling payroll and HR records, and coordinating travel arrangements. The ideal candidate will possess strong administrative skills and effective communication abilities.

Qualifications

• Proficiency in administrative duties and human resources tasks.
• Experience handling logistical and financial aspects.
• Strong communication skills for client interaction.

Responsibilities

• Manage all administrative tasks for the Singapore office.
• Support the Group CEO with local needs as required.
• Coordinate company travel arrangements and meeting logistics.
• Handle staff personnel matters including payroll and HR records.
• Manage bookkeeping and office procurement.

Skills

Administrative skills

Human resources knowledge

Logistical coordination

General accounting

Communication skills

Job description

Pacific Basin Shipping SG Pte. Ltd. – Raffles Place

Overall all administrative, human resources, logistical, and financial aspects of our Singapore office;

General reception duties including greeting to clients/visitors, maintaining filing system, incoming/outgoing mail;

Assisting Group CEO locally, when needed;

Administration support to regional office staff such as company travel arrangements, business meeting logistics and schedule, organise corporate entertainment, travel expenses claim, keep record of overseas business travel;

Staff personnel matters including payroll, work permits/visas, leave record, HR records, training enrolment etc;

General accounting and processing of payments including bookkeeping, petty cash, banking etc;

Office Administration including procurement of office supplies, couriers, travel arrangement and office repair and maintenance;

Provide up to date local regulations / statutory requirements to HK office;

Liaise with external auditors and government authorities from time to time;

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