Administration Officer

NEO GARDEN CATERING PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A catering services company in Singapore is seeking an Administrative Officer. The ideal candidate will manage phone communications, maintain documents, and ensure that office supplies are adequately procured. A minimum GCE ‘O’ Level or Diploma is required along with experience in administrative roles. Strong organizational skills and proficiency in Microsoft Office are essential.

Qualifications

• Minimum GCE ‘O’ Level or Diploma qualification.
• At least 1–2 years of relevant administrative experience preferred.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).

Responsibilities

• Handle and direct incoming phone calls and emails professionally.
• Manage the procurement of office supplies and ensure timely replenishment.
• Prepare, document, and distribute meeting minutes as required.

Skills

Organizational skills

Time management

Interpersonal skills

Communication skills

Proficiency in Microsoft Office

Education

GCE ‘O’ Level or Diploma qualification

Job description

Responsibilities & Expectations

• Handle and direct incoming phone calls and emails professionally.
• Update and maintain office documents, including policies, procedures, and supplier records.
• Maintain a systematic filing and tracking system for all documents.
• Manage the procurement of office supplies (e.g., equipment, stationery) and ensure timely replenishment of stocks.
• Create, match, and follow up on Purchase Requisitions (PRs) and Purchase Orders (POs).
• Prepare, document, and distribute meeting minutes as required.
• Coordinate with vendors and internal departments on administrative matters.
• Assist with logistical arrangements for meetings, events, and other company activities.
• Perform any other administrative tasks or duties assigned by Management.

Requirements

• Minimum GCE ‘O’ Level or Diploma qualification.
• At least 1–2 years of relevant administrative experience preferred.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong organizational and time management skills.
• Good interpersonal and communication skills.
• Responsible, meticulous, and able to work independently as well as in a team.
• Willing to work in the West area.