ADMINISTRATION MANAGER

LAYAN BUILDERS PTE. LTD.; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

A construction firm in Singapore is seeking an experienced administrative manager to supervise staff and improve office operations. The candidate will manage administrative processes, oversee budgeting, develop policies, and coordinate events. Strong leadership, organizational skills, and proficiency with MS Office are essential. A preference for experience in management or human resources is indicated. This role is critical for ensuring efficient day-to-day office functioning and fostering a productive work environment.

Qualifications

• Experience in management or human resources is preferred.
• Proven ability to lead, communicate, and interact well with others.
• Strong organizational and time management skills.

Responsibilities

• Supervise and train administrative staff.
• Streamline administrative procedures for efficiency.
• Maintain smooth office operations.
• Monitor office costs and assist in budget preparation.
• Establish company policies and standards.
• Organize company records and correspondence.
• Plan and coordinate office events.

Skills

Strong leadership

Communication skills

Interpersonal skills

Organizational skills

Time management

Problem-solving

Proficiency with computer systems

Familiarity with budget planning

Human resources knowledge

Tools

MS Office suite

Job description

Job Description & Requirements

Supervising office staff, managing administrative processes to ensure efficiency, and overseeing general office operations

Core responsibilities

• Staff and team management: Supervise and train administrative staff, assess performance, and allocate responsibilities.
• Process improvement: Develop, implement, and streamline administrative procedures and workflows to improve efficiency and productivity.
• Office operations: Ensure the smooth day‑to‑day operation of the office, which includes managing facilities, supplies, and equipment.
• Budgeting and finance: Monitor office costs and expenses, assist in budget preparation, and collaborate on financial matters like payroll.
• Policy implementation: Establish and enforce company policies and standards for conduct and workflow.
• Recordkeeping and reporting: Organize and maintain company records, databases, and filing systems, and draft various reports and correspondence.
• Event coordination: Plan and coordinate office events, including meetings, conferences, and interviews.
• Supervising the day‑to‑day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.

Required skills and qualifications

• Experience in a related field like management or human resources is often preferred.
• Strong leadership, communication, and interpersonal skills are essential.
• Excellent organizational, time management, and problem‑solving abilities are crucial.
• Proficiency with computer systems, particularly the MS Office suite, is a must.
• Familiarity with budget planning, human resources, and customer service procedures is beneficial.