ADMINISTRATION MANAGER

TALENT CONNECT HR CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

TALENT CONNECT HR CONSULTANCY PTE. LTD. is seeking a capable administrator to lead a team providing essential admin and customer service to staff and residents in Singapore.

You will oversee attendance reporting, meeting minutes, HR onboarding, staff records, and access control, while coordinating facilities, supplier quotations, rosters, and sustainability initiatives. You will also assist with staff claims and audits as part of ongoing operations.

Qualifications

• Experience leading an admin or operations team.
• Strong organizational and reporting skills.
• Knowledge of onboarding, staff records, and access control processes.

Responsibilities

• Lead a team of Admin Personnel to provide administrative support and customer service to staff and residents.
• Collate and verify Staff Attendance Reports and escalate for GM vetting.
• Record minutes for Admin and Operations Monthly meetings.
• Manage HR tasks: onboarding, staff changes, records, and access card activation/deactivation.
• Coordinate facilities booking, permits, and admin contracts (insurance, stationery, printer supplies, uniforms).
• Prepare staff rosters and plan coverage for staff absence (Admin and Call Centre).
• Assist with sustainability projects and prepare staff claims (transport, overtime, wellness).
• Coordinate documentation for internal and external audits.

Job description

Job Description & Requirements

You will oversee and lead a team of Admin Personnel in providing administrative support as well as customer service to the team and the residents.

• To collate/check on Staff Attendance Report and pass to GM for vetting on 7th of every month.
• Record / write minutes for Admin and Operations Monthly meeting.
• Human Resource - New Staff onboarding / resigned staff outgoing / Employee records / activate & deactivate staff access card.
• Facilities Booking/ Permits
• Sourcing, inviting and awarding Quotations for approved Admin contracts. Example - Insurance, Stationeries, Copier Toner, Paper and staf uniform
• Prepare Saturday Roasters for Admin and Call Centre team / Plan cover for staff absence
• Assist in sustainability projects
• Collating and submitting staff claims for transport, overtime and wellness benefits
• Co-ordination of various certification documentation for internal and external audits