Administration Manager

UNIQUETECH PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading tech company in Singapore is seeking a dedicated office manager to supervise staff and enhance office operations. Responsibilities include managing administrative processes, developing procedures for efficiency, budgeting, and maintaining office supplies. The ideal candidate has strong leadership skills and proficiency in MS Office. This position offers a dynamic work environment focused on enhancing overall productivity and team performance.

Qualifications

• Experience in management or human resources is preferred.
• Strong leadership and communication skills are essential.
• Proficiency in MS Office and organizational skills are crucial.

Responsibilities

• Supervise and train administrative staff, assess performance.
• Develop and implement administrative procedures to improve efficiency.
• Ensure smooth day-to-day office operations, including supplies management.
• Monitor office costs and assist in budget preparation.
• Establish and enforce company policies for workflow.
• Organize and maintain company records and draft reports.

Skills

Leadership

Communication

Interpersonal skills

Organizational skills

Time management

Problem-solving

Proficiency in MS Office

Job description

Supervising office staff, managing administrative processes to ensure efficiency, and overseeing general office operations

Core responsibilities

Staff and team management: Supervise and train administrative staff, assess performance, and allocate responsibilities.

Process improvement: Develop, implement, and streamline administrative procedures and workflows to improve efficiency and productivity.

Office operations: Ensure the smooth day-to-day operation of the office, which includes managing facilities, supplies, and equipment.

Budgeting and finance: Monitor office costs and expenses, assist in budget preparation, and collaborate on financial matters like payroll.

Policy implementation: Establish and enforce company policies and standards for conduct and workflow.

Recordkeeping and reporting: Organize and maintain company records, databases, and filing systems, and draft various reports and correspondence..

Hiring, training, and evaluating employees and taking corrective action when necessary.

Developing, reviewing, and improving administrative systems, policies, and procedures.

Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.

Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.

Collecting, organizing, and storing information using computers and filing systems.

Overseeing special projects and tracking progress towards company goals.

Required skills and qualifications

Experience in a related field like management or human resources is often preferred.

Strong leadership, communication, and interpersonal skills are essential.

Excellent organizational, time management, and problem-solving abilities are crucial.

Proficiency with computer systems, particularly the MS Office suite, is a must.

Familiarity with budget planning, human resources, and customer service procedures is beneficial.