ADMINISTRATION MANAGER

BM MAINTENANCE & SERVICES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A maintenance and services company in Singapore seeks a candidate for procurement and administrative roles. Responsibilities include raising purchasing orders, preparing quotations, and managing documentation. Ideal candidates should have GCE 'N' or 'O' Level and proficiency in MS Office. The position requires strong communication skills and the ability to work independently in a fast-paced environment. Salary range is between $2,500 and $3,300.

Qualifications

• Minimum 1-year procurement-related work experience is preferred; fresh graduates may apply.
• Proficient in MS Office applications.
• Ability to work independently and in a fast-paced environment.

Responsibilities

• Raise purchasing orders and track them with vendors.
• Prepare quotations and process invoices using EZ accounting.
• Provide administrative support and manage filing systems.

Skills

MS Office proficiency

Excellent interpersonal skills

Ability to multi-task

Strong communication skills

Education

GCE 'N' Level / GCE 'O' Level

Job description

Job Scope

• Raise purchasing orders
• Track orders and coordinate with vendors to ensure timely delivery
• Work closely with accounts to monitor payment statuses and related issues
• Prepare quotations to clients according to requirements
• Verify purchase orders, reconcile delivery orders and invoices
• Handling office administrative duties and paperwork which includes data entry, copying, scanning & attending to e-mails, etc
• Update and maintain proper filing systems and records
• Provide clerical, administration & coordination support to the related manager
• Attendance checking on the Info-Tech time management system
• Other ad-hoc admin-related duties assigned by management
• Write minutes during meetings
• Preparing invoices using EZ accounting system and e-submit to clients
• Housing/Dormitory arrangements for our workers
• Certificate updates for our workers
• Related to HR duties

Requirements

• GCE ’N’ Level / GCE ’O’ Level
• Minimum 1-year procurement related work experience is preferred; however, fresh graduates may apply
• Proficiency in MS Office applications
• Ability to work independently and multi-task
• Excellent interpersonal and communication skills
• Ability to work in a fast-paced environment and with tight deadlines
• Immediate availability or within short notice is preferred

Working Hours

• Monday to Friday 8:00am to 5:30pm
• 5 days week

Salary Range

• $2,500 – $3,300